168269 - Information Management Coordinator - Department of Education and Early Years - Permanent

The Department of Education and Early Years is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

Reporting to the Executive Director of Educational Services Division, the purpose of this position is to provide advice, guidance and support in the management of the Department’s information resources to include data reporting and analysis to respond to internal and external requests and other department initiatives.

**Duties will include but are not limited to**:

- Manages the department’s web content and is the main contact for information management and data requests/inquiries from internal and external clients;
- Consult with clients (staff, school/school board staff, consultants) to determine data and information needs, details, and format of reports;
- Provide information and advice to staff and management across the department on the interpretation and reporting of data from internal and external data sources;
- Prepare annual statistical reports and data submissions for regional, national, and international education reports;
- Maintain data and information with regards to matters of consent to use/distribute data, research and data collection, data ownership, confidentiality and anonymity, secure data storage, etc.;
- Determine scope of research required in order to respond to information requests;
- Conduct searches for information via internal sources, contact with other departments and jurisdictions, consultation with staff of the department and school boards, etc.;
- Coordinate data collection initiatives to ensure timelines are met and work is carried out efficiently;
- Represent the department on committees and working groups related to the department data and information as necessary;
- Chair the student records management committee;
- Support evaluation initiatives within the department by compiling and gathering data necessary to complete the evaluations as well as assist in program evaluations conducted by the department;
- Assist the PowerSchool team with data requests and training for affiliate schools;
- Assist in tracking departmental priorities;
- Support policy analysis and policy development projects as required; and
- Other duties as required.

**Minimum Qualifications**:

- Must have a University degree in a related field.
- Experience in the creation, maintenance, and administration of databases is required.
- Experience in the management, analysis, interpretation, and reporting of data is required.
- Experience facilitating meetings, working with committee, and preparing and giving presentations.
- Experience with Microsoft Excel and website administration.
- Experience developing and writing reports.
- Demonstrated equivalencies will be considered.
- Excellent oral and written ability.
- Excellent interpersonal, organizational, and communication skills.
- Good previous work attendance record and a satisfactory Criminal Records Check.

**Other Qualifications**:

- Experience in project management would be an asset.
- Experience with Recorded Information Management systems, procedures, and policies is an asset.
- Knowledge of the programs and structure of the Department of Education and Early Years and the education system would be an asset.

**IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE.**

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