Sales Secretary

**Sales Secretary / Licensing Clerk**

**Location**: Montreal**,** Quebec
**Department**: Sales / Administration
**Reports To**: Sales Manager / Office Manager

**Position Summary**:
Are you organized and passionate about automotive industry? We are looking for a Sales Secretary/Licensing Clerk to join our dynamic auto sales and leasing team.

**Key Responsibilities**:

- **Vehicle Registration and Licensing**:
Manage documentation for new and used vehicle transactions, renewals, and transfers of ownerships in accordance with **Société de l'assurance automobile du Québec (SAAQ)** regulations.
- **SAAQ Compliance**:
Keep updated on SAAQ laws and ensure all vehicles transactions comply with Quebec’s automotive regulations.
- **Document Verification and Submission**:
Review and verify customer documents for accuracy and completeness before SAAQ submission. Coordinate with government agencies as needed.
- **Customer Liaison**:
Communicate with customers about their registration status, handle inquiries, and guide them on legal requirements for vehicle ownership and leasing in Quebec.
- **Sales Support**:
Provide administrative support to the sales team, prepare contracts, and organize paperwork for vehicle transactions.
- **Maintain Licensing Files**:
Keep accurate records of vehicle registrations, titles, and other relevant documents.
- **General Office Support**:
Assist with filing, inventory lists, and maintaining supplies for vehicle licensing and sales documentation.
- **Insurance and Tax Coordination**:
Collaborate with insurance companies and handle tax-related documents as required by Quebec law.
- **Coordinate with Key Players**:
Work with government agencies t and provide regular updates to customers, ensuring a smooth documentation process.

**Required Skills & Qualifications**:

- **SAAQ Laws and Regulations Expertise**: Must have comprehensive knowledge of SAAQ regulation, including vehicle registration, ownership transfers, renewals, and adherence to legal requirements in Quebec. Familiarity with **SAAQ systems** for processing vehicle documents is essential.
- **Administrative Experience**: Previous experience in an administrative role, preferably within the automotive sales or leasing sector.
- **Vehicle Registration Process Knowledge**: Understand the legal documentation involved in vehicle registrations, such as ownership transfers, bills of sale, insurance coverage, and emissions compliance.
- **Strong Organizational Skills**: Capable of managing and prioritizing multiple tasks effectively.
- **Attention to Detail**: Must ensure compliance with regulatory requirements and prevent documentation errors.
- **Bilingual Communication**:Proficiency in French and English for effective communication with clients, the sales team, and government entities.
- **Computer Proficiency**: Skilled in Microsoft Office Suite (Word, Excel, Outlook) and experienced with database or registration systems related to vehicle sales or licensing.
- **Customer Service Proficiency**: Ability to clearly explain complex processes and requirements to clients.
- **Educational Requirements**: High school diploma or equivalent; additional training in administrative or legal aspects of automotive licensing is beneficial.

**Key Competencies**:

- **Attention to Detail and Adaptability**:
Ability to manage complex documentation and ensure all paperwork adheres to SAAQ’s regulatory standards.
- **Problem-Solving Skills**:
Able to resolve issues related to vehicle registrations, licensing, and SAAQ documentation with mínimal supervision.
- **Team Player**:
Collaborative, with the ability to work well within a team to ensure smooth transactions and operations.
- **Customer-Focused**:
Strong interpersonal and communication skills to provide excellent service to clients, explaining complex regulatory requirements clearly and effectively.

**What’s In It for You**:

- **Career Growth**:
As part of a thriving and expanding company, you’ll have plenty of room to grow and develop your skills in the automotive industry.
- **Dynamic Work Environment**:
Be part of a team where no two days are the same. You’ll have the opportunity to tackle exciting challenges, work with passionate colleagues, and make a real impact in a fast-paced industry.
- **Employee Benefits**:
We offer a comprehensive benefits package that includes health coverage, retirement savings plans, and more—because we want to ensure you’re well taken care of both professionally and personally.

**Are You Ready to Join Us?**

**Join us and drive your career forward**

Pay: $15.25-$22.39 per hour

Schedule:

- Monday to Friday

**Language**:

- French and English (preferred)

Work Location: In person