Secretary Iv

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,950 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and to discover their passions in life. The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources, and practical professional learning opportunities. **EIPS is recruiting a permanent part-time Secretary IV at Fort Saskatchewan Elementary.** Fort Saskatchewan Elementary serves approximately 310 students in kindergarten to Grade 6, with 17 teaching staff and 10 support staff. The school is located in Fort Saskatchewan, AB, approximately 20 kilometres north of Sherwood Park, AB. Fort Saskatchewan Elementary is rich in history, pride, integrity and commitment to excellence. The school motto, "Rooted in our Community," accurately describes what occurs daily in the hallways, in classrooms and on the playground. Excellent academic programs, outstanding music classes, a character education program and a host of leadership and athletic opportunities are offered to and for students. - **Commencing August 21, 2025**: - **25 hours per week (Monday to Friday, 5 hours per day**: - ** Open to internal and external applicants with priority given to permanent employees**: - **EIPS offers a comprehensive benefits package** **Key Duties/Responsibilities** Reporting to the Principal, this position is responsible for the reporting and monitoring of all financial dimensions of the school operating under the policies and procedures of Elk Island Public School District. A Secretary IV would have the responsibility in these areas: School Generated Funds, monthly budget monitoring, purchasing, as well as a host of other responsibilities, examples of which are listed below. **Financial** - Assist Principal in administering and monitoring budget and financial transactions - Liaise with Financial Services - Assist Principal in drafting the yearly budget - Collect and verify funds from various sources - school fees, special events, etc. - Maintain accurate and up-to-date computerized, financial records - Produce a monthly budget and SGF reports for approval - Monitor non-core school generated funds with appropriate staff throughout the year - Verify and process accounts payable - Manage monthly journal entries, accounts payable, accounts receivables - Receive, prepare and verify all bank deposits - Calculate, verify and compile GST quarterly reports and submit - Monitor collection of school fees and send to collections as per procedure - Per policy, define fees, assess students, and invoice parents for yearly school fees in consultation with appropriate staff members - Collect, code, review and approve monthly p-card transactions - Assist Principal in preparing financial projections **Purchasing** - Initiate and purchase equipment, furniture, and textbooks - Purchase material requested by staff as approved by administration - Receive and inventory supplies upon arrival - Verify that requested expenditures fall within budget allocation **Payroll** - Verify all certificated/classified substitute information and verify GL codes - Liaise with Payroll Department - Ensure all classified/certificated payroll is completed on time according to the EIPS payroll calendar - Atrieve - daily maintenance and verification of absences and GL codes **PowerSchool** - Maintain student attendance daily, record student absence, appointments, and late messages from parents - Call parents if the school has not been contacted regarding student’s absence as directed by Administration - Update basic student demographic information - May be responsible for creating basic reports **Reception/Secretarial Support** - Communication through Synervoice - Answer phones, direct calls, and messages - Greet and direct visitors, parents, and students - Receive and distribute incoming/outgoing mail or courier material - Operate intercom system for messages - Assist students, parents, public, and staff with general inquiries - Assist staff members with computers, fax machines and photocopier (ongoing) - Type confidential correspondence, reports, letters, fee sheets, and update handbooks - Provide first aid to students as needed **First Aid** - Distribute medication to students as authorized by their parents, prescribed by the family doctor, and assigned by Administration - Supervise students in case of illness or accidents - Attend to student injuries or illnesses - Document medical action taken with the student **Qualifications** **Education and Experience** - High School Diploma - Supplemented by a related one-year program - Equivalent combinations of directly related post-secondary education and experience may be considered - Minimum of one to three years of related experience in a school or office environment **Demonstrate