Executive Assistant

2 weeks ago

Charlottetown, Canada University of Prince Edward Island Full time

Reporting directly to the Vice-President Administration and Finance (VPAF).

This Executive Assistant is the main point of contact for the Office of the Vice President Administration and Finance and plays a key role in representing the office (both internally and externally) in a professional, welcoming, safe and positive manner. All interactions with internal and external stakeholders must reflect UPEI values.

Due to the complexity of managing matters related to the VPAF portfolio and priorities, the Executive Assistant must function with an exceptional level of professionalism including but not limited to confidentiality; timeliness; accuracy and attention to detail; sound judgment; efficiency; and effectiveness.

The Executive Assistant supports the VPAF by helping to optimize their work to maximize focus on strategic institutional issues.

**RESPONSIBILITIES**:

- Plan and execute an efficient work schedule for the VPAF
- Appropriately prepare VPAF for and/or support VPAF following meetings and events
- Provide support to internal and/or external organizations, committees, and groups
- Coordinate travel arrangements for VPAF
- Manage office affairs including budget and resource management
- Manage VPAF records and information
- Manage communications and information sharing
- And such other duties as may from time to time be assigned

**QUALIFICATIONS**:

- Undergraduate degree in business or office administration, or a certificate in office administration combined with professional development
- Five years of experience in a related role demonstrating progressively complex work and decision-making
- Excellent logístical (i.e., organizational and planning) skills
- Excellent customer service skills (including initiative, problem solving and follow through); and an ability to demonstrate and maintain high level of diplomacy, judgment and confidentiality
- Strong ability to work independently and as part of a team
- Experience in basic data research, compilation and manipulation e.g., tables, reports, statistical charts
- Experience in basic budget preparation, monitoring and reporting
- Excellent interpersonal, oral and written English communication skills

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