Planner, Meeting and Event Management

2 weeks ago

London, Canada Canada Life Assurance Company Full time

**Job Description**:
Reporting directly to the Manager, Meeting and Event Management, the Meeting and Event Planner is responsible for planning and executing events for Canada Life. Programs are business focused and generally take place in Canada or the continental USA.

**Accountabilities**:

- Plan, execute and collaborate on all aspects of supported meetings and events
- Play an integral Project Management Role for meetings, develop work plans and task assignments, and manage multiple stakeholders and deliverables
- Support the development and implementation of innovative planning processes, tools, and best practices across the team and stakeholder
- Provide a consultative approach to setting meeting goals, objectives planning and meeting design elements
- Manage program logistics related to destination, hotel, audio-visual, speakers and other outside vendors and partners during planning
- Overall keynote speaker management, including consultative selection, coordination, contracting and on-boarding
- Ensure due diligence and risk management for all associated event partners and attendees
- Manage meeting budgets, ensuring cost accountability, approval, reconciliation to Company’s financial system, and relevant reporting for stakeholders.
- Play a role within the Meeting & Event Management planning team by maintaining a positive, motivating environment, sharing knowledge, expertise and supporting change

**Qualifications and Competencies**:

- 3-5 years experience in meeting and event planning
- CMP designation is preferred or a commitment to attaining the CMP designation
- Flexibility to travel, often with little notice, and over weekends
- Strong organizational and analytical skills with the ability to handle conflicting priorities and fluctuating workloads
- Ability to work in a fast-paced, deadline-oriented team environment
- Excellent verbal and written communication skills are required to present options and articulate meeting experience to partners, stakeholders and senior officers
- Ability to establish strong relationships with internal business clients to ensure best meeting practices, economies of scale and positive collaboration and communication style
- Proven negotiating, problem-solving, time management and decision-making skills
- Project Management experience, including direction of workflow, assignments and monitoring of tasks within the project team
- Experience with SAP is an asset
- Able to grasp new change and challenges with enthusiasm while sharing ideas/progress
- Strong collaboration skills both with clients and internal team members/leadership
- Strong computer skills, including Excel, Word, Outlook
- Bilingual language skills, both written and verbal, is an asset

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