Temporary Accounting Clerk

**Department**

Finance

**Affiliation**

Non-Union

**Compensation Range**

$34.37 - $36.91

**Job Summary**

Reporting to the Supervisor of Accounting this position is responsible for daily cash balancing and/or reconciling transactions for all bank accounts. Timely and accurate completion of journal entries in JDE received from others including ACTIVENET reports. Prepares and/or reviews accounts receivable requests for administration in JDE as well as provide excellent customer service to customer inquiries on accounts receivable invoices and payments. Daily tasks/duties differ between the two positions, but knowledge of both roles is required for backup.

**Job Duties Include**

The responsibilities and duties of this position include but are not limited to:

- Reconciliation of the daily transaction report from the bank to the Town's general ledger - this includes deposits from all departments, debit/credit card transactions, EDI downloaded transactions, automated withdrawals, electronic deposits, investments, NSF items and other miscellaneous items such as bank debit or credit memos
- Reconciliation of all cleared cheques in JD Edwards
- Daily balancing of VTAX and JD Edwards transactions
- Preparation of journal entries or bank deposit advice for items not recorded in the general ledger
- Liaising with the bank and/or follow-up with other departments to resolve unreconciled items as they occur
- Preparation of account reconciliations for asset, liability, capital and reserve/reserve fund accounts on a regular basis, including appropriate analysis and follow-up
- Preparation of accounts receivable invoices for Ajax Public Library in conjunction with the account reconciliation
- Monitoring of the US$ bank account balance and purchase of US funds through bank transfer for replenishment, and prepare report and journal entry for distributing US cheques written as required
- Review of US$ purchases, self-assessment for HST implication and prepare journal entries
- Review of A/R requisitions before data entry, verify calculations and account numbers and determine appropriateness of HST collection
- Preparation of monthly reports detailing status of accounts receivable accounts and actions taken
- Participate in JD Edwards updates and testing as required
- Provide back-up for Part-time Accounting Clerk during vacations or other absences

**Qualifications/Skills**
- Community College diploma in Business/Accounting
- Minimum two to three years’ current and relevant experience in a computerized accounting financial system environment
- Knowledge of Generally Accepted Accounting Principals
- Accounting functions at an intermediate level
- Proficient computer skills including competency with Microsoft Excel
- Possession of strong interpersonal and customer service skills
- High level of accuracy and attention to detail required for data entry and review of data entry
- Excellent oral and written communication skills
- Ability to work in a fast-paced environment and complete high volumes of journal entries on a timely basis
- Excellent organizational and time management skills

What is Offered to Staff
- **Rate of Pay**: $34.37- $36.91 per hour.
- **Hours of Work**: This is a non union position that works a 35 hour work week. The hours of work are Monday to Friday from 8:30 a.m. to 4:30 p.m.
- **Contract Duration**: This temporary position is for approximately 12 months in duration.
- **Town Perks**: The Town offers temporary full-time staff a comprehensive benefit package including Health & Dental benefits coverage; Employee & Family Assistance Program; Health & Wellness Program; Town of Ajax Fitness Centre Combo membership; plus a defined benefits pension plan (OMERS pension).
- **Hybrid Work Program**: The Town offers a Hybrid Work Program. A flexible work arrangement, including the option to work from home some or a majority of the time, is currently a possibility with this position, and can be discussed during the interview process.

**How to Apply**

August 5, 2025

**Equal Opportunity Employer