Project Administrator

7 days ago

Vaughan, Canada Ambient Mechanical Ltd Full time

Servicing the GTA since 1982, we've grown from a family-run business into a team of over 100 certified HVAC and controls technicians, pipefitters, electricians, salespeople, in-house design engineers, and customer service representatives. Ambient Mechanical is committed to providing exceptional heating and cooling, ventilation, preventative HVAC maintenance, electrical and DDC controls, and energy-efficient solutions.

**Job Summary**:The Project Administrator, reporting to the Construction Department Manager, is responsible for the effective administration of Construction Project documentation.

**Essential Duties and Responsibilities include, but are not limited to the following**:

- Assist the Project Management Team with construction project documentation including but not limited to project schedules, project updates, submittals, transmittals, etc.
- Maintain accurate work logs of construction activities, job information sheets, and project team rosters.
- Assist in contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience.
- Issue Purchase Orders (P.O.’s)
- Maintain databases and update spreadsheets.
- Take and post project review meeting minutes.
- Enroll contractors and issue certificates of insurance.
- Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.
- Be trained in and prepared to assist with Construction Department Accounts Payable (A.P.) duties
- Other duties as assigned to meet Company objectives.

**Working Conditions**
- Travel may be required.
- Onsite investigation
- Ability to attend and conduct presentations and meetings.
- Manual dexterity is required to use desktop computer and peripherals.
- Overtime as required.
- Lifting or moving up to 20lbs may be required.

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