Assistant Maintenance Coordinator

Location: Halifax, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

**Position Summary**

The Assistant Maintenance Coordinator provides administrative and coordination support to the Service Delivery team throughout all phases of a Work Period. Directly supporting: Ship Maintenance Leads; Maintenance Coordinators; and the broader Service Delivery team, the Assistant Maintenance Coordinator ensures the Thales contracted Technical Support Network (TSN) has all the necessary documentation and materials to complete their designated maintenance tasks. The Assistant Maintenance Coordinator assists the Maintenance Coordinators with collating all Work period Objective Quality Evidence (OQE) including safety inspections and completed Job Tickets.

**Key Responsibilities**
- Provision of general project support and administration activities to the Service Delivery Team;
- Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure;
- Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team;
- Ensuring Subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks;
- Attending meetings and preparing meeting agendas and minutes;
- Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams;
- Ensuring service provider records are complete and up to date;
- Ensuring compliance with Health and Safety requirements;
- Assisting the Service Delivery team with keeping accurate and timely records; and
- Other tasks as required.

**Key Requirements**
- Post-Secondary Education
- Experienced working in a marine or industrial environment,
- Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential.
- Experience interfacing between various internal/external stakeholders
- Strong organizational skills and ability to balance multiple priorities.
- Experience within procurement, project management or warehouse environments desirable
- Previous experience working within the Military or a Defense Contract or Project desirable
- Experience with the Defense Resource Management Information System (DRMIS), or comparable document management system is advantageous
- Experience working in SAP, or comparable Enterprise Resource Planning or Asset Management software is advantageous

**Preferred Qualifications**
- Tertiary education in an Engineering or Business/Project Management related field is preferred.

**Physical Demands**

Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home.

Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also requiring working at heights.

Must meet all federal government requirements to access Canadian government facilities, including naval dockyards

**Describe Specific need**:

- Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
- Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program
- Required to obtain and maintain a Security Clearance at the NATO Secret Level