Practice Manager

**About the Role**

McRae Law is seeking a Practice Manager - Legal Projects to support our Managing Partner and oversee internal operations in a modern, remote-first law firm. You will coordinate legal projects, manage contractor workflows, and ensure operational excellence. This is not a traditional paralegal role—we operate more like a legal consultancy and are looking for someone who thrives on systems, discretion, and initiative.

You will be trusted to manage key administrative, operational, and project tasks, with room to grow into leadership of operations, systems, or staff. Occasional in-person meetings in Ottawa are expected.

**Key Responsibilities**
- Legal Project Management & Support_
- Coordinate timelines, tasks, and file organization using Clio and MS Teams
- Compile and proofread client documents; support internal reporting and research tracking
- Take meeting notes and manage document preparation in MS 365 and Adobe
- Office Operations & Contractor Oversight_
- Lead day-to-day remote admin: scheduling, travel, compliance tracking, and issue resolution
- Manage contractors and vendors: oversee contracts, track invoices, and ensure deliverables
- Liaise with IT/finance providers; supervise non-legal contractors when needed
- Systems & Process Leadership_
- Maintain and improve internal admin processes and policies
- Support team training, documentation, and online collaboration via SharePoint/Teams
- Business Development & Communications_
- Assist with RFP responses, outreach planning, social media, and website updates
- Support presentations and legal training event logistics (digital and in-person)
- Professionalism & Flexibility_
- Work independently, meet deadlines, and handle occasional urgent or after-hours needs
- Contribute to a positive, trust-based team culture

**What We're Looking For**
- Required_
- 5+ years’ experience in legal, government, not-for-profit, or consulting settings
- Bachelor’s degree or paralegal/legal admin diploma
- Excellent organization, writing, communication, and time management skills
- Advanced proficiency with Apple, MS 365 (Teams, SharePoint), Adobe Acrobat, and Clio
- Experience managing teams, vendors, or contractors
- Prudent discretion, sound judgment, and remote work discipline
- Preferred_
- Experience with legal operations or project management
- Familiarity with Northern Canada, Indigenous communities and Reconciliation
- Comfort with business development tools (e.g., RFPs, communications, event support)
- French, Inuktut, or Dene language skills are an asset

**Worksite and Travel**

Hours: 40/week, 8:30AM-5PM ET (with some flexibility)

**Why Join McRae Law?**

We’re a boutique law firm providing services in Administrative, Aboriginal, Environmental, Corporate and Regulatory law. We work closely with Indigenous governments and institutions across Northern Canada. We take pride in our high standards, thoughtful client service, and our culture of professionalism, trust, and purpose.

A full job description is available upon request.

Pay: $69,500.00-$86,900.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- Monday to Friday

Application question(s):

- Outline your experience, including length of experience, with Indigenous governance or familiarity with Northern or Indigenous communities in Canada?
- Outline your experience working with Apple hardware, Microsoft 365 suite including Teams and/or SharePoint, law firm practice management software (Clio), and Adobe Acrobat Pro?
- Are you able to attend periodic (monthly) in-person team meetings in Ottawa?
- Outline your experience with each of the following tools: MS365 (Work, Excel, PowerPoint, OneDrive/SharePoint); Adobe Acrobat Pro; Clio (law practice management software); and Project/tast management (MS Teams and Planner).
- Briefly describe a time when you led or improved an administrative process or internal system.
- Indicate whether you have lived, worked, visited or otherwise have a connection to Nunavut or the NWT.

**Experience**:

- office management or senior legal administrative: 5 years (required)
- legal, policy or consulting-style project coordination: 3 years (required)
- remote work with mínimal supervision and high accountability: 3 years (required)

**Location**:

- Ottawa, ON (required)

Work Location: Remote

Application deadline: 2025-06-04
Expected start date: 2025-07-15