Administrative Assistant

7 days ago

Coaldale, Canada Palliser School Division Full time

**Permanent Full-Time Administrative Assistant Location**: Coaldale Prairie Winds Secondary School Assignment: Administrative AssistantStart Date: March 3, 2025 (or date mutually agreeable) FTE: 1400 annual hours pro-rated The Palliser School Division is committed to engendering and supporting the values of the broader society: empathy, integrity, respect, trust, and responsibility. If the children of this community are to realize these values, the division acknowledges its responsibility to provide an exemplary education. Students come first. Learning is our central purpose.
- Time Administrative Assistant. This position is available March 3, 2025 (or date mutually agreeable).
Screens calls and provides factual information regarding the operation of the school. Prepares form letters and notices. Takes minutes at staff meetings as required. Ensures provision of reception service to telephone and counter callers, relays messages, and makes appointments and supplies factual information, including basic school policy and procedures.
Maintains inventories and distributes requisitions for supplies and services. Distributes office supplies. Schedules conference and meeting rooms. As required, may assist with bookings, arranges transportation, processes release forms, permission slips, and notices according to established procedures for field trips.
Maintaining office files, wall charts, bulletin boards, etc. Responsible for the production of school newsletters, and teacher/ student handbooks/agendas. Processes and verifies school staff absentee and vacation records for the school according to established procedures. Prepares reports and summaries as requested by the Principal.
Completes work relating to the student information system. Assigns duties applicable to the recording and processing of attendance information, and the telephoning of parents to verify attendance. Assists in maintaining accurate school enrolment records by processing changes to personal data, class lists, and additions and deletions to the school. Compiles reports and summaries as necessary.
Ensuring data relating to the Student Information System (SIS) is accurately entered. Assigns duties applicable to the documentation and maintenance of school and student files. Ensures processing of student records. Requisitions cumulative records.
Records promotion information, student registration, etc. and files test results, and reports dealing with social and personal problems. Forwards cumulative record folders as required. As required, coordinates the processing and preparation of electronic report cards.

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