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Proposal Manager

2 weeks ago

Ottawa, Canada EBC Inc. Full time

Since 1968, the building team has been giving life to countless construction projects, distinguishing itself by the high quality of its work, respecting the highest industry standards and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities. Office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach. Our growth in Ontario has created an exceptional career opportunity for the right individual.

Come build the future with us

The Proposal Manager will be responsible for the development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other proposal submissions such as Market Sounding submissions and Expressions of Interests (EOIs) for major project pursuits. Major bids to be pursued by Strategic Business Development (SBD) are identified by EBC’s executive team. Pursuits include Design Build (DB), Design Build, and Finance (DBF), Design, Build, Finance, and Maintain (DBFM), and Design, Build, Finance, Operate, and Maintain (DBFOM) projects

**Benefits**:

- 4 weeks of annual vacation;
- Competitive salary and advantageous bonus plan;
- Teleworking offered reconciling work and family life;
- Complete group insurance program upon entry (health and dental components paid by the employer);
- Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
- 24-hour access to a virtual doctor (telemedicine);
- Training and development programs;
- Employee assistance program;
- Active social club and health and wellness committee;
- Diverse, innovative and stimulating environment;
- A company built on values of respect, integrity and a job well done;
- Firm recognized as one of Canada’s Best Managed Companies.

Responsible for the management and oversight of EBC’s formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals Lead major proposal pursuits where EBC is the lead partner in a joint venture (JV) partnership Schedule and lead proposal RFQ and RFP meetings Manage and coordinate input from other partners Manage EBC submission responses when an EBC JV partner is the pursuit lead Manage proposal/bid submissions through EBC’s SBD SharePoint portal Oversee and manage documents throughout the proposal/bid process whether through EBC’s portal or a JV partner’s bid document repository Update SBD’s key performance indicators (KPIs) dashboard, including proposal/bid pursuit status reports Manage EBC’s project pursuit schedule and ensure adequate resource assignment Oversee and manage a team of Proposal Coordinators to complete proposal/bid submissions Train, mentor, and develop non-management proposal team Occasionally prepare executive summaries and reports for EBC’s Project Risk Committee (PRC) and Board of Directors, if the internal client is not able to Package and deliver final proposal/bid submissions on time Develop formal presentations of proposals/bid, upon being short-listed and called in to present directly to the client Travel as required to work with JV partners to develop and close proposal/bid submissions Coordinate with EBC’s internal proposal team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions (tabs, covers, charts, resumes, project sheets) Occasional research and analysis of the industry to help identify market opportunities, and prepare formal executives overviews and reports Review and develop a detailed understanding of client proposal/bid requirements Develop proposal/bid calendars and responsibility matrices Create proposal/bid templates, resume templates, project sheet templates where varying standard Prepare, edit, and format proposal/bid sections, resumes, and project sheets where varying from standard in preparation for proposal/bid close-out Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters, write-ups from various authors Review existing proposal/bid content, project work plans, and other relevant sources of information to extract relevant content Perform compliance checks on all submittal documents Organize team reviews on behalf of the project team If required, ensure binders, USBs, tabs, covers and other required materials are ordered and available for final assembly of the proposal/bid Print, bind, and deliver final bid submissions, if required Manage client’s data and input on SharePoint sites (input from client and all bid partners)