Corporate Services

Job Description

Corporate Services & Finance Administrator

Rank 4

Scarborough, Ontario (Hybrid)

Toyota Canada Inc. (TCI) is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.

What Sets Us Apart?

A focus on People, Passion for Toyota, Innovation and Make Things Better has made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.

Job Summary:
What We’ll Bring:
- A hybrid work environment- A work environment built on teamwork, flexibility and respect- Competitive compensation package including health and dental benefits, and bonus- Health and dental benefits effective immediately- Company pension plan with matched contribution- Associate vehicle discount program- Professional growth and development programs to help advance your career, as well as tuition reimbursement- Fitness reimbursement- Great company culture - Respect for people and continuous improvement is at our core- Paid holiday shutdown and competitive paid time off benefits- Summer Hours - condensed work week during the summer- Sabbatical Leave Program

What’s the Scope?- Administer key Financial Services Programs including:
- Corporate Policy Administration-
- Corporate Credit Card Reporting and Administration-
- Expense Tool Administration, Reporting and Auditing-
- Corporate insurance negotiation and management-
- Corporate Annual Insurance Renewals-
- Annual Budget & RINGI approval administration-
- Vehicle Programs support-
- Communications for MS Teams, InfoHub and SharePoint site content updates-
- Provide administrative support to department Managers and National Manager

What You’ll Be Doing:

- Corporate Credit Card and Expense Tool_- First point of contact with vendor partners Chrome River and Citibank- Administer TCI’s Corporate Credit Card program- Prepare reports for monthly reconciliation- Manage program for users (e.g. set up new cardholders, respond to inquiries, manage card provider relationship, analyze usage compliance, propose restrictions/savings opportunities, inform users of delinquent account status and provide resolution steps)- Audit expense reports, conduct training- Manage system enhancements and maintenance of Expense System, facilitate meetings with provider, manage project implementation
- Insurance_- First point of broker contact for TCI insurance matters, supporting negotiation and risk mitigation in a timely manner- Review corporate insurance, identify overlaps and gaps in coverage; provide recommendations-
- Review contracts and coordinate with Toyota Credit Canada Inc. (TCCI) for company insurance requirements, order insurance certificates- Prepare summary of premium allocation to TCCI for approval and prepare invoices- Research and collect data with Legal department regarding insurance claims- Track Demo vehicle accidents
- Corporate Services_- Security administrator for banking- Administer pension support tasks, invoices, processing and meetings- Maintain F&A Toyota Connect site and materials
- Budget and Control_- Enterprise RINGI process administration incl. coordinating, collecting and distributing info to designated parties on a weekly basis to facilitate approval, cataloguing and maintaining approval log- Input, monitor and reforecast transactions for all F&A department OPEX details for annual budget while monitoring monthly spending- Create purchase requisitions within SAP, complete goods receiving and manual invoice processing/cheque requests for F&A department activities
- Department Duties_- Coordinate calendar management while ensuring calendars are booked appropriately based on daily business needs- Coordinate required travel for the department Managers and National Manager- Facilitate team meetings and social events to engage employees by organizing quarterly team meetings and coordinating bi-annual social events- Draft and update F&A Toyota intranet homepage & MS Teams quarterly- Respond to ad hoc requests from Managers, team members and TCI employees as needed- Edit, create and communicate policies and Standard Operating Procedure (SOP) changes while meeting defined timelines- Propose countermeasures to potential risk areas and submit new ideas/process improvements- Engage team with communication via the interactive bulletin board- General administrative duties to support managers and National Manager (e.g. supplies, announcements, presentation materials, department mail, travel bookings, scheduling vehicle use, all while maintaining confidentiality for sensitive in