Cash Office Clerk

SUMMARY

The Cash Office Clerk fulfills a supportive clerical accounting role for Westerner Park. The primary function of this role will be responsible for counting and verifying cash-outs, preparing floats for events, balancing large volumes of cash, ensure cash is safe-housed, distributed, and received; or in other areas as directed by the Finance Team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the direction of the Finance Department, the Cash Office Clerk is responsible for, but not limited to, the following:

- Maintain balanced safe - verified at open and close of shift with Safe Count Report submitted to Concession and Beverage Services Manager and Finance Team Liaison
- Manage all keys for concession and bar locations
- Retrieve all cash drops from outlets if necessary
- Count all monies, compares and verifies totals against receipts or other documentation, such as petty cash
- Count cash from food & beverage outlet server drops and reconcile to point of sale readings
- Verify and balance electronic transactions from credit card system and investigate credit card differences
- Record server over/short and prepare documentation: contact server for resolution over/short
- Prepare the money for bank deposit and arrange pick-up by Brinks every other Friday. Notify Finance of expected pick-up date.
- Actively roam event and provides cash change services and receipt paper needs under significant time constraints
- Count and prepare daily floats for food & beverage outlets and TAB
- Provide expert cash handling which includes sorting and counting coins and currency
- Maintain balanced safe and report any discrepancies to Junior Accountant and Concession and Beverage Services Manager
- Manage petty cash to pay out tips when necessary to bartenders and concession staff and notify Finance when needing a top up on fund
- Track and report tip payouts to Finance
- Work with a variety of paperwork on a daily and weekly basis and submit necessary reports to Concession and Beverage Services and Finance when required.
- Prepare daily cash out summary, balance revenue to cash received. If not balanced investigate why and report to Concession and Beverage Services Manager if cannot reconcile.
- Paperwork includes cash sheets, deposit summaries, audit or discrepancy reports and purchase-related documentation, such as supply orders
- Support and assist in training of new staff brought into the department
- Follow business policies and procedures to accurately fill out, file, and distribute all paperwork
- Follows up to confirm receipt and answer questions
- Shred departmental paperwork as requested if time permits
- Other duties as assigned to meet business needs  

CORE COMPETENCIES
- High degree of integrity and Professionalism
- Mathematical Aptitude
- Accountability and Dependability
- Team Player
- Ethics and Internal/External Customer focus

QUALIFICATION AND REQUIREMENTS
- Cash handling experience, accurate and expedient use of business machines, i.e., bill counters, coin counters and calculators
- 1 - 2 years data entry and cash handling experience preferred
- High level of comfort with technology.
- Knowledge and proficiency using spreadsheets in SharePoint specifically Microsoft Excel and Outlook mail
- Good organizational, time management and prioritizing skills
- Strong attention to detail and accuracy
- High level of critical and logical thinking and analysis
- Proven ability to work with different levels of management and staff
- The ability to work independently and collaboratively within a team
- Excellent administrative, organizational, communication, and interpersonal skills
- Works well under pressure
- Lifts up to 25 pounds without assistance; may lift up to 30 pounds with or without assistance
- Must be available to work flexible hours including early mornings, evenings, weekends and holidays as required
- Background Check required

WORK ENVIRONMENT
- Given Westerner Park is in the Major Events industry, this individual will need the ability to be adaptable and flexible with their time. Work will include evenings and/or weekend shifts as event volume dictates
- Busy Event environment
- Interacting with Westerner Park leaders and cash handling employees
- Secure cash office environment

AFFILIATIONS Member of the Westerner Employees Association

Hours of work for casual staff are as scheduled - up to 12 hours per week. Depending on event volume the number of hours offered may increase or decrease, but are not guaranteed.

**Job Type**: Casual

**Salary**: $16.32-$17.84 per hour

Schedule:

- Day shift
- Holidays
- Monday to Friday
- Night shift
- Weekend availability

**Education**:

- Secondary School (preferred)

**Experience**:

- cash handling: 1 year (preferred)
- data entry: 1 year (preferred)