Contract Administrator

Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.
- The _Employment Equity Act_, which is under review, uses the terminology Aboriginal peoples and visible minorities.

**City**: Ottawa

**Organizational Unit**: Real Property Planning and Management

**Classification**: AS-3

**Tenure**: Continuing

**Duration**:
**Language Requirements**: Bilingual Imperative BBB/BBB

**Work Arrangements**:Due to the nature of the work and operational requirements, this position will require full-time physical presence at the at the NRC work location identified.

**Discover the possible**:
Anything is possible at the National Research Council (NRC), recently named one of Canada’s 2025 Top Employers for Young People, a 2025 Top Employer in the National Capital Region and Forbes Canada’s Best Employers

As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

**The Role**:
We are looking for a Contract Administrator to support our Real Property Planning and Management Branch. The incumbent would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Real Property Planning and Management (RPPM) Branch is responsible for operations and maintenance of approximately 65 facilities in the National Capital Region supporting research and development activities in a campus environment.

The Contract Administrator coordinates the work of contractors performing scheduled fixed scope contract work, much of which is associated with regulatory compliance, and ensuring that obligations and responsibilities with respect to these contracts are met, including health and safety, security and financial expenditures.

The incumbent also manages minor repair work resulting from fixed scope contract work, generally through standing offer contractors. This involves the collaboration with the supervisor in the process of renewing service contracts by reviewing the scope of work and providing technical recommendations for changes.

The Contract Administrator also conducts audits of service contracts. Reviewing and confirming the accuracy of reports from service providers for maintenance and inspection services is also a key component of the position.

**Screening Criteria**:
**Education**:
College diploma in Architectural, Mechanical or Electrical Engineering Technology or a related discipline.

An equivalent combination of education and experience may be considered.

The following certifications or training will be considered as an asset:

- Facility Management Administrator Designation - Building Owners and Managers Institute (BOMI).
- Real Property Administrator - Building Owners and Managers Institute (BOMI).
- Workplace Hazardous Materials Information System (WHMIS).
- Designated Substances Awareness.
- First Aid Level 1.

For information on certificates and diplomas issued abroad, please see Degree equivalency

**Experience**:

- Significant* experience coordinating and monitoring contractors, scheduled inspections or maintenance.
- Significant* experience reviewing and assessing inspections or service reports for corrective actions or recommendations.
- Significant* experience communicating regularly with stakeholders to coordinate access for contractors performing scheduled service or maintenance inspections.
- Significant* experience working in a complex environment serving a number of internal clients simultaneously and managing multiple concurrent tasks and priorities.
- Experience utilizing a computerized maintenance and management systems for tracking, recording and reporting of inspection and services including contract documentation.
- Experience providing cost estimates for maintenance and minor project work as well as reviewing and approving invoices.
- Experience managing calendars, analysing data and reconciling information using MS Outlook Suite including Excel, Outlook and SharePoint.
- Significant experience is defined as two (2) to six (6) years of experience.

The following experience criteria would be considered an asset:

- Experience with SAP ERP Systems.
- Experience reviewing an