Reports Analyst

The CAO's Office plays a leadership role in implementing the strategic priorities of Council, Executive Policy Committee (EPC), the Chief Administrative Officer and the City’s Senior Management Team (SMT). The CAO's Office is comprised of a small group of professional staff focused on internal and external communications, corporate projects, strategic management overall and administrative support.

Under the general direction of the Manager of Corporate Reporting and Projects, the Reports Analyst is responsible for the analysis of administrative reports, for coordinating and continuously enhancing the reports process (report quality, flow and format) and for actively following up on report dispositions to ensure a timely and appropriate response

**As the **Reports Analyst**, **you will**:

- Coordinate the flow of administrative reports being submitted to Committees of Council and follows-up on report dispositions.
- Review and critically analyze administrative reports directed for CAO/CFO review.
- Identifiye and investigate the implications of report recommendations, proactively follow-up on policy, interdepartmental and/or sensitive issues and work with Departments to constructively resolve issues; refering issues to the Manager as required.
- Prepare and provide briefings on administrative reports to the Manager and distribute agendas for the Agenda Management Committee.
- Monitor report dispositions and actively follow-up to ensure a timely reporting back on items for which the CAO/CFO is accountable.
- Attend Agenda Management Committee meetings, record dispositions and actively follow-up to ensure a timely action/reporting back by Departments as required.
- Work proactively with Departments to ensure high quality administrative reports by providing advice, coaching and education as required.
- Maintain the Anticipated Reports List and work proactively with Departments to ensure it is regularly updated.
- Work closely with the Manager to maintain and ensure required upgrades are made to the Report Information System and the Report Templates.
- Work closely with both the Mayor’s Office and City Clerk’s Office to ensure timely processing of reports.
- Provide assistance, guidance, direction and education to Departments in the drafting of report Executive Summaries, Policy Templates, and general correspondence.
- Assist with Writing Assignments as required.
- Perform other duties as required and actively contributes to meeting the goals of the CAO's Office.

**Your education and qualifications include**:

- Bachelor’s Degree in Business Administration or Political Science or a combination of extensive experience in a related field complemented by post-secondary training.
- 3-5 years of experience in the area of public policy formulation, implementation, and/or monitoring.
- Ability to understand complex policy, procedure and delegation of authority regulations and provide an interpretation of same to others.
- Analytical skills with a particular ability to identify significant issues and synthesize information into comprehensive and professional briefings.
- Ability to deal discreetly with confidential matters, tactfully render sound judgment and offer thoughtful advice.
- Organizational skills with the ability to work effectively self directed, within tight time frames and under stressful conditions.
- Interpersonal skills with the ability to establish and maintain working relationships with elected officials, department heads staff and the general public.
- Knowledge of current public sector management principles and initiatives.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.