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Administrative Assistant, Internship in

2 weeks ago

Toronto, Canada Ontario Association of Architects Full time

**Administrative Assistant, Internship in Architecture (IAP)**

Full-time Permanent

The Ontario Association of Architects (OAA) is a self-regulating, not-for-profit organization that is governed by the _Architects Act_, a statute of the Government of Ontario. Its principal object is to regulate the practice of architecture.

Position Summary

Reporting to the Registrar with the general direction of the Administrator, Internship in Architecture Program (IAP), the Administrative Assistant, IAP will assist with the daily administration of the IAP and liaise with Student Associates, Intern Architects and other IAP stakeholders regarding the requirements to become an Architect in Ontario.

**Responsibilities**:

- Provide information to students, intern architects and internationally trained professionals and other members of the public regarding the requirements to become an Architect in Ontario.
- Assist in the preparation and processing of IAP experience submissions.
- Update OAA database, input data, run queries and reports.
- Create and maintain files for intern architects and student associates.
- Process examination eligibility and results.
- Liaise with internal staff, provincial and national associations.
- Stay up-to-date with changes to the IAP, policies, and national standards.
- Administrative tasks as required.
- Meeting support to OAA Committees and OAA Council.
- Provide office and administrative support as needed

**Qualifications**:

- Strong administrative skills
- Effective interpersonal and customer service skills
- Ability to work in a tight-knit group while still maintaining an independent workload
- Good computer skills with knowledge of MS Office (Word & Excel) and Outlook
- Strong organizational skills and detail oriented
- Superior written and verbal communication skills
- High school diploma or equivalent, post secondary education is preferred
- Experience working in a regulatory environment is preferred.

Compensation
- $50,000-$55,000/year commensurate with experience
- Excellent benefits including health, dental, vision, life, massage, chiropractic, physiotherapy etc.
- Excellent RRSP matching program
- Hybrid work options
- Work in a modern eco-friendly building
- Professional and friendly work culture
- Five-minute walk to TTC and free on-site parking
- Flex and Summer hours

Location & Hours

OAA Headquarters (Leslie & 401 area)

111 Moatfield Drive, Toronto, ON, M3B 3L6

Office hours: 8:30am - 4:30pm, Monday to Friday

Application Process

We thank all applicants for their interest, but only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Flexible schedule
- Life insurance
- On-site parking
- RRSP match
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Toronto, ON M3B 3L6