Construction Administrative Assistant

Overview / Responsibilities:
Wood currently has an exciting opportunity for a **Site Administrative Assistant** to support our construction team on rotation for our Project site near Lanigan, SK. The administrative assistant will be performing duties such as coordinating and setting meetings and conferences, obtaining supplies, recording and production of formalized meeting minutes, working on special projects, material & supply orders, preparing documents and correspondence and maintaining schedules, as required. Required to handle confidential and non-routine information daily.

**Come be your very best YOU at Wood.**

Wood is one of Canada’s longest standing engineering firms with roots dating back to 1907 with a presence in Saskatchewan for over 60 years - The Saskatoon office is the Potash Centre of Excellence and leaders in uranium, lithium and other base metals with multi-discipline expertise leading sustaining capital and all phases of projects from concept studies up to large scale EPCM projects.

**Come join the elite Wood team**

**Why Wood - you ask ? It’s an opportunity to**:
Join the Potash Centre of Excellence - working with, learning from and becoming world-class experts
- Grow YOUR career with a team that truly cares about your personal development and advancement.
- Enjoy Hybrid / Flexible working options
- Work on challenging, innovative and sustainable solutions for potash, lithium, uranium and base metal projects
- Collaborate with our national & global mining teams
- Work on projects abroad - we have offices in 30 countries worldwide
- Enjoy a competitive benefits package that includes: progressive matching RRSP’s, medical, dental, parental leave, employee / family assistance / mental wellness programs, among many others)

Wood's Mining & Minerals business performs consulting and EPCM services for many of the world's leading mining companies and is executing world-class projects on five continents.

**Key Responsibilities**
- Coordinate and lead the specialized project administrative support to Site Construction Management Team(s) and assist Project Home Office Team
- Identify administrative steps needed for successful project completion, modify processes to fit needs as necessary and coordinate those activities and associated communication
- Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities
- Prepare presentations, reports, letters, and routine correspondence
- Manage the site elements, including liaising with HR Manager as necessary, for:

- Personnel mobilization / demobilization
- Responsible for answering telephones, arranging conference calls, setting up teams’ meetings and responding independently to routine business questions or taking and delivering messages as needed
- Prepare and Manage contractor weekly progress meeting and minute process. Support Construction Managers with meeting organization, minute taking, issuance, endorsement, and recording
- Manage office material supply orders
- Organize and maintain file system and file correspondence and other records as needed
- Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
- Perform periodic document control functions

Skills / Qualifications:

- Technical expertise: Word, Excel, PowerPoint, Outlook
- More than 8 years of experience in performing administration responsibilities in an EPCM environment
- Experience with QA/QC documentation and administration is a definite asset
- Ability to speaks clearly and persuasively in positive or negative situations
- Ability to write clearly and informatively; edits work for spelling and grammar
- Authorization to lawfully work in Canada without sponsorship from Wood is required

Company Overview:
Diversity Statement (EEO):
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.