Branch Administrator

5 days ago

Calgary, Canada Barnhart Full time

**About the Job**:The Branch Administrator will be a key part in the hauling and rigging team by providing Administrative support to the Branch.

**Description**:

- Assisting Maintenance and Safety with all IFS admin responsibilities
- Creating/setting up new customers in IFS
- Contract review and management as it relates to the invoicing & reporting components to ensure customer requirements are being met.
- Submitting invoices to customers by their preferred method, ensuring all invoices as approved both internally and externally (as required by customer contracts) prior to submission.
- Posting equipment costs and shift factors to jobs.
- Develop and participate in staff training programs.
- Ensuring that all AR is complete for month end close process.
- Ensuring 3rd party AP invoices are billed to the client.
- Maintain wire lifting/permit tracking and ensure all costs rebilled to customer weekly/monthly.
- Problem solving accounts receivable contract issues as it relates to billing both internally & externally.
- Tracking and scheduling courses/training for field staff (i.e. H2S, First Aid, Arriel Work Platform, etc.)
- Payroll reconciliation.
- Providing Branch Administration Support.
- Willingness to work flexible hours to accomplish all major responsibilities and meet month end timelines.
- Willingness to accept assignments on an as needed basis, including any special projects which may arise, to promote an atmosphere of teamwork.

**Preferred Experience and Skills**:

- A self-starter who needs little direction and is highly self-motivated.
- 3-5 years' experience in a similar role.
- Established management and leadership skills with the ability to mentor and develop operational staff.
- Highly organized with the ability to manage multiple priorities and deliver assignments on time.
- Ability to communicate and interact effectively with all levels of staff and customers, both verbally and in writing.
- High attention to detail and demonstrates good judgment.
- Strong computer skills.
- Effective time management skills with the flexibility to work the hours required to get the job done during peak times.

**PURPOSE** -**Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

**MINDS OVER MATTER** - Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

**NETWORK** - Barnhart has built teams that form one of our industry's strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

**CULTURE** - Barnhart has a strong team culture - the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

LI-HS1

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