Accounting Assistant

**Title **Accounting Assistant

**Department(s)** Finance & Administration

**Reports to** Financial Controller

**Job Summary**

The Accounting Assistant is primarily responsible for the timely and accurate day to day processing of the Accounting Records and Accounts Payable to ensure an efficient, accurate and updated financials and systems in place, The Accounting Assistant is responsible for performing daily accounting duties and Payroll Related HR functions, including but not limited to with an emphasis in Accounts Receivable, Collections and Accounts Payable, Payroll and Customer Interactions.

**Summary of essential job functions**:

- Maintain customer & vendor account information.
- Manage accounts receivable and contact customers regarding payments with proper collections procedures.
- Weekly and monthly accounts receivable status report meeting.
- Follow up on, research and resolve payment discrepancies with customer.
- Collect, allocate and post deposits.
- Process credits with proper authorization.
- Match vendor invoices with receiving documentation.
- Investigate discrepancies with vendor invoices.
- Enter vendor invoices into ERP system.
- Issue Vendor payments.
- Maintain accounts payable
- Assist with monthly account reconciliations.
- Assist in meeting financial accounting objectives.
- Assist with Ad hoc projects as assigned by the Controller, as well as by supervisors / managers.
- Assist and provide reception & customer service support relief.
- Assist in maintain records, filling and general administrative duties as requested and required.
- Ensures timely processing of the hourly and salary payroll via payroll system provider Ceridian in accordance with labor regulation.
- Input data into the timeclock system Dayforce and update the records regularly for changes on the employee profile or other employment functions.
- Accountable for the input of all new hires into the payroll and timekeeper system. Ensure that information is entered in a timely manner.
- Maintain HR files, including all new hire documents and other confidential information

**Educational & Experience Requirements**:

- College certificate or diploma in Accounting or Business.
- 5 years experience in Accounting or Administrative role.

**Abilities required**:

- Attention to detail
- Ability to focus on figures for long periods
- Timely and accurate data entry
- Polite customer interactions
- Extensive multi-tasking skill
- Energetic, enthusiastic individual
- Individual who continuously upgrades skillset, embraces change and learns about new best practices in his/her area of responsibility
- Experience in administrative position
- Intermediate skills in Excel, Word and Outlook
- Ability to work in a fast pace environment

**Disclaimer**

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$46,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Database administration: 5 years (preferred)
- Accounting: 5 years (preferred)