Contracts Administrator

**The Role**:
As part of the Corporate Administration team, the Contracts Administrator position is responsible for the day-to-day support and assistance to the Vice President Corporate Administration & Chief Financial Officer in the areas of administering corporate leases, licenses and contracts, contract compliance, purchasing and procurement. This position may also offer support, if and when assigned, to the Corporation’s financial and accounting processes.

This position reports to the Vice President, Corporate Administration & Chief Financial Officer of the Saskatoon Airport Authority (SAA).

**General**:
The Contracts Administrator will be professional, courteous and customer focused; be knowledgeable of general office procedures and have the ability to accurately communicate with team members and a broad range of internal and external stakeholders.

Responsibilities include the provision of support services relative to leasing, licensing and contracts, as well as record keeping systems as assigned, requiring effective attention to detail and a high degree of accuracy with the insight to coordinate priorities efficiently. This position may also have responsibilities relating to assisting with the implementation of administrative systems, procedures and policies.

**Specific Responsibilities**:
**Leasing, Licensing and Contract Administration**
- Prepare, draft and administer lease, license, concession contracts and related documents.
- Maintain lease, license, concession inventory and contract management system.
- Proactively manage upcoming lease and contract expirations and renewals and work with internal and external stakeholders to ensure they are renewed or managed in a timely manner.
- Prepare new Airport Authority space and land lease contracts, business licenses and revenue concession contracts in concert with legal resources.
- Prepare other ancillary contract administration needs such as supplementary agreements and assignment agreements.
- Assist in developing prospectus, Request for Proposals (RFPs) and tendering documents for airport land and business development opportunities.
- Liaise with City of Saskatoon re: property tax information relating to leased lands.
- Liaise with the SAA’s Accounting Technician to help ensure timely billings in compliance with revenue agreements.
- Support SAA’s Facility Alteration Permit (FAP) process when required for proposed development on Airport property.
- Assist in coordination of Airline operating agreements for new carriers.

**Contract Compliance**
- Ensure currency / compliance of all leases and licenses.
- Administer contracts with respect to ensuring receipt of insurance and other contractual commitments.
- Assist in contract interpretation.

**Purchasing & Procurement Administrative Assistance**
- Provide administrative support to airport staff in the development of tender documents for large or complex airport purchases for goods or services in compliance with SAA Policies and procedures.
- Oversee office equipment supply contracts.

**Administration**
- Exercise independent judgment within established guidelines and procedures to deal with a broad range of issues and provide information in a timely, highly organized, accurate and confidential manner for all assigned duties.
- Deal with and resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Work is of moderate complexity dealing with multiple and competing demands and strict deadlines.
- Establish and maintain mutually beneficial professional working relationships with SAA staff and external stakeholders.
- Assist with other projects as assigned.

**Conclusion**

This position description describes the duties in a general sense. However, general or otherwise, this description does not preclude other related duties being assigned from time to time, in the achievement of the SAA Business Plan and as organizational priorities demand.

**QUALIFICATIONS REQUIREMENTS**:
**Education and Professional Experience**
- a Business or Administrative degree or diploma, with 2-3 years of relevant work experience in the areas of contract and/or lease administration.
- Work experience in financial and accounting related processes, including accounts payable and receivable, is considered an asset.

**SKILLS, KNOWLEDGE AND ABILITIES REQUIREMENTS**:

- Working knowledge of procurement process and contracting.
- Basic working knowledge of budgets and internal control policies and procedures.
- Effective organizational, time management and interpersonal skills.
- Strong analytical and problem-solving skills.
- Detail oriented with emphasis on accuracy and timeliness, and a strong ability to prioritize and adapt.
- A positive professional attitude and strong customer service orientation.
- Must be self-directed with an ability to work both independently and as an effective team member.
- Ability to establish and maintain effective and respectful working