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Estates Clerk

3 weeks ago

London, Canada FP Law Full time

**Job Title**: Estates Law Clerk
**Location**: London, Ontario
**Type**: Permanent | 30 hrs/week up to Full-Time | Flexible Hours
**Salary**: $55,000-$75,000/year, commensurate with experience

**Benefits**: Available

About Us

We are a small, well-established law firm in London, Ontario with over 15 years of experience serving families and individuals with comprehensive estate planning and administration services. We value a warm, personal approach and are committed to helping clients protect their loved ones and legacies. Our firm culture emphasizes respect, flexibility, and a healthy work-life balance.

The Role

We are seeking an experienced **Estate Law Clerk** with 5+ years of relevant experience to join our practice. This is a unique opportunity to work closely with one lawyer in a supportive, collaborative environment. The role offers flexibility in hours (either full-time or part-time at at 30 hours/week) and flexible work arrangements around core working hours.

**Responsibilities**:

- Draft, prepare, and file legal documents including pleadings, affidavits, notices of motion, and court forms related to estate litigation.
- Organize and maintain physical and electronic litigation files, ensuring accuracy and confidentiality.
- Manage court filings and service of documents in accordance with court rules and deadlines.
- Schedule court dates, mediations, and client meetings.
- Liaise with court staff, process servers, and opposing counsel.
- Assist in preparing for hearings, trials, and mediations by organizing evidence, exhibits, and case summaries.
- Manage probate and estate administration files from start to finish
- Draft wills, powers of attorney, and estate documents
- Prepare client correspondence and legal communications
- Communicate with clients to gather information, provide updates, and respond to inquiries.
- Coordinate document execution and client follow-up
- Maintain accurate file documentation and timelines
- Handle invoicing, time tracking, and trust disbursements
- Manage client intake and supporting day-to-day office functions

**Qualifications**:

- Minimum **5 years of experience** in wills and estates law
- Able to work independently with mínimal supervision
- Proficient in legal software (e.g., Actionstep, Estateably, eState Planner or similar)
- Strong working knowledge of Ontario probate process and estate planning
- Exceptional attention to detail, organization, and confidentiality
- Excellent communication and interpersonal skills

What We Offer
- Flexible scheduling around core in-office hours
- A small, collaborative team environment
- Competitive salary based on experience ($55,000-$75,000)
- Benefits package available
- Work that is meaningful and rewarding—helping clients through important life transitions

How to Apply

We thank all applicants for their interest, but only those selected for an interview will be contacted.

**Job Types**: Full-time, Part-time, Permanent

Pay: $55,000.00-$75,000.00 per year

Expected hours: 30 per week

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person