Fleet Financial Analyst

Affiliation: MoveUP
Employment Status: Full-Time Temporary

**Salary**: $36.51 Hourly
Short-term Incentive Eligible: No
Workplace Flexibility: No
Temp Duration: Approx. 18 months
Posting End Date: Open until filled

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.3 million customers.

We're actively seeking new talent to join our mission of transforming B.C.'s energy landscape. As one of BC's Top Employers with a diverse team of over 2,700 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.

**Position Overview**:
This role provides financial analysis and support to Fleet services.

**Responsibilities**:

- Administers, coordinates and monitors Fleet contracts including:

- compiling contract selection criteria and tracking results;
- maintaining contract files, requests for proposals, proposals, contract documents and contract expirations;
- receiving and responding to internal and external contract related enquiries;
- preparing draft contracts and other FortisBC documents and forms for Business Leader’s and Manager’s review, using contract models and standards, and other FortisBC documents and forms;
- Liaising with service and supply contractors concerning financial items relating to contracts including auditing fleet company financials for accuracy;
- Ensuring company policies and procedures are followed;
- Ensuring billings are processed within SAP and comply with terms of the agreement and are supported by appropriate documentation, including
- ensuring signed receipt of services in on file;
- ensuring receipted goods are covered by the contract;
- investigating those items which appear inappropriate; and,
- referring unresolved items to appropriate Business Leader or Manager.
- Scheduling meetings to discuss fleet issues and problems.
- Reviews and updates budget guidelines for the vehicle section. Analyzes vehicle activity rates for FortisBC during annual budget process. Prepares and distributes the annual vehicle requisitions via the web, replacement vehicle schedule and budget projections supplied by the fleet management company by collecting budget year vehicle requirements and obtaining management approvals.
- Completes the following day-to-day tasks:

- administers fuel and maintenance credit cards and documents to request new cards, lost/stolen cards and renewal cards;
- responds to vehicle trouble calls and refers calls to the fleet management company as required by arranging for emergency repairs and temporary vehicles, monitoring service requests and repairs, modifications and upgrades and ensuring adherence to the PM Program, and arranges for delinquent “Air Cares”;
- administers the requests for temporary/loaner vehicles, documents and monitors temporary vehicle status, ensures surplus vehicles are returned, and coordinates swing vehicles for internal customers;
- coordinates activities and acts as a liaison between the fleet management company and FortisBC vehicle operators by reviewing vehicle mileage process for accuracy, ensuring applicable documentation is filled out and forwarded for accidents;
- providing vehicle transfer notifications (VTN) to the fleet management company detailing all vehicles. Ensures a table is maintained within SAP that allocates individual vehicle costs to cost centers;
- coordinates radio and cell phone installs and transfers;
- maintains and administers a variety of fleet related activities such as maintaining vehicle graphics standards, arranging insurance, license and municipal decal renewals, determining requirements for a variety of vehicle permits and assisting the fleet management company with CVIP and NDT inspections;
- interfaces with the fleet management company to proritize and schedule new vehicles, shipping new vehicles and returning surplus vehicles; and,
- provides records and support for executive lease/allowance and provides information to the FortisBC tax department.
- Reviews monthly financial reports that may include revenues, leases, services costs, fuel expenses, depreciation, and overhead allocations. Provide financial updates. Preparing financial projections for management review and approval. Ensuing appropriate costing and coding. Ensures that fleet revenues cover operational expenditures. Recommends actions to reduce costs and improve service quality.
- Prepares financial variance reviews of overall FortisBC fleet costs and pool car costs to ensure the allocation of costs is appropriate. Maintains and adjusts budget and actual activity rates accordingly within SAP. Prepares special analyses of trends of activities and unit costs for operating, maintenance, capital and performance results on fleet activities and costs that have been identified as measurements, including:

- compili