Operations Manager, Teaching, Learning and Research

**Please see Special Instructions for more details.**:
**Posting Details**:
Position Information

**Position Title**
- Operations Manager, Teaching, Learning and Research**Position Summary**
- Teaching, Learning and Research welcomes you to join our team as a Term-Certain Full Time Operations Manager.
- The Operations Manager is responsible for the day-to-day management of administrative functions to assist in the delivery of a wide variety of programs and services. This position prepares and develops strategic plans, business cases, and proposals. The incumbent facilitates the budget process for the designated Division, coordinating with budget holders and Financial Services to synchronize with the overall Institution budgeting process. The Manager ensures that business operations work effectively and efficiently to deliver excellent service to staff, students, faculty, and internal and external partners.- The incumbent acts as a liaison between the Division and the Schools and service areas across the Institution, and with external stakeholders, to carry out the Division’s strategic priorities. Partnership work in this position involves the provision of support to enhance strategic partnerships as identified at present as well as those resulting from future growth directives.**Position Responsibilities**

**Operational Management**
- Manages the operational systems through the assessment and design of workflows that will respond to department needs, enhance service delivery, and contribute to the growth and success of the Division
- Develops administrative and financial reports that will provide Division leadership with direction and guidance for planning and decision-making purposes
- Participates in the annual operational planning cycle in coordination with the annual budget process
- Prepares and writes strategic planning documents resulting from initiatives identified in operational plans across the Division
- Provides consultation, where appropriate to programs and service areas in the development of operational plans, proposals, and business cases
- Identifies and evaluates unique opportunities for collaboration based on sound knowledge of each partner’s business plans as well as the industries in which they operate
- Coordinates work being performed by user groups and partnership stakeholders to ensure strategic directions are met, as applicable for designated Division

**Project Management**
- Collects financial, user etc. data, analyzes data and makes recommendations for strategic purposes as well as for operational decision making
- Oversees projects, providing project management expertise and/or acting as project lead for specific projects as delegated and where appropriate, including program development, program reviews, development of new centres, specific departmental projects, etc.
- Performs stakeholder identification and manages stakeholder relations and communications
- Investigates facilitates workshops, and performs consultation and analysis in support of identified projects
- Prepares related written documentation including project plans, scheduling updates & revisions, proposals, strategic plans, business cases/plans
- Completes internal environmental scanning and analysis to proactively identify and mitigate risk and issues of relevance to initiatives

**Purchasing and Budget Management**
- Responsible for coordinating and monitoring operating and personnel budgets for the Division in an accurate and timely manner, ensuring compliance with Institution-wide standard practices
- Responsible for ensuring research grant-specific financial and reporting requirements are met; This includes grants that directly support the work of the division and those that support faculty research across the institution
- Develops Division budgets in consultation with budget holders and AVP; can include ad-hoc, collaborative partnership, and project budgets as required
- Coordinates and monitors budget transactions within scope of authority and resolves issues as they arise, such as preparing and signing off purchase orders, annual and long-term purchasing contracts, and coordination of capital purchases
- Analyzes budget reports to ensure accuracy and to forecast future expenditures and/or savings and to identify and recommend potential operational changes to improve efficiency and effectiveness of Divisional operations

**People Leadership**
- Responsible for effective recruitment and selection, retention, coaching, supervision, and performance management in compliance with People & Culture policies and procedures, FOIPP, and collective agreements in support of a high-performing team
- Provides leadership by disseminating information, providing feedback, advising, and coaching for all staff under the direct supervision
- Maintains confidentiality of personal information in accordance with Red Deer Polytechnic policy, procedures, and the Freedom of Information and Protection of Privacy Act
- Ensures