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Governance and Policy Coordinator
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**Date**:Jul 7, 2025 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Secretariat's Office **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Assistant Vice-President, Governance & Policy **Employee Group**: CPAG **Application Deadline**:July 11, 2025 **Requisition ID**:9994 Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone. Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as a location in Kitchener. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge. **Position Summary** The Governance and Policy Coordinator will support the University Secretariat’s Office through all aspects of the governance process by providing expert governance, logístical, planning, and administrative support in relation to the Board of Governors, Senate, their committees and other decision-making bodies of the University. This position contributes to a strong team environment and the department’s overall effectiveness and efficiency through a wide range of responsibilities: ensuring the integrity of the governance processes, assisting with the efficient administration of the governing bodies and committees, organizing and managing information and providing executive and research support related to a number of initiatives and other tasks (e.g. University policies, budgeting). The incumbent must personify professional courtesy, maintain current knowledge of the work of the Secretariat and maintain confidentiality concerning discussions, correspondence, and other written materials. They must be knowledgeable about governance, project and meeting management, organizational effectiveness, work well under pressure and manage competing priorities. The incumbent must display a high degree of professionalism, excellent judgment, and organization, exceptional analytical, research and communication skills. They will work with a high degree of independence and have extensive contact with many members of the university community, including the President, as well as those external to the university. This role has a university-wide mandate and travel to other campuses and locations may be required to attend meetings or events. **Accountabilities** **Provides Logistics and Governance Support/Coordination** - Develops and maintains a thorough understanding of the governance structure of the University, including the mandates of all committees and governing bodies, as described in _The Wilfrid Laurier Act_, related Board and Senate By-laws, governing documents, and terms of reference for committees. - Is thoroughly familiar with University policies, procedures and guidelines related to the business of the governing bodies. - Coordinates and manages all logistics, operations, and governance functions of the University Secretariat, including Board, Senate and committee meetings: - Initiating, planning and coordinating the provision of logístical and technical support related to each meeting (e.g. coordinating parking, catering and room bookings for meetings; travel arrangements; preparation of rooms for meetings; distributing agendas and minutes) - Organizing pre-event planning meetings - With mínimal supervision, assists the Associate University Secretary, Senate and the Secretariat’s Offices, as needed, with the preparation of agendas, minutes and assembling needed background material, including: - Drafting preliminary agendas and supporting documentation; proofreading content; formatting documents; assembling relevant meeting material/creating agenda packages; posting agendas and agenda packages online, as appropriate. - Provides governance leadership and/or acts as committee secretary to committees and/or working groups, as assigned. Among other things, this responsibility includes drafting workplans and agendas, proofreading content, formatting documents, posting agendas and agenda packages online, minute-taking, record keeping, conducting re
