Jcc Maccabi Games Administrative Coordinator

**JCC MACCABI ADMINISTRATIVE COORDINATOR**

**Job Type**:Full Time Position

**Location**:Prosserman JCC 4588 Bathurst Street, North York ON (Bathurst/Sheppard Area) and the Schwartz/Reisman Centre, 9600 Bathurst Street, Vaughan, ON (Bathurst and Rutherford area)

**Annual Salary**: $52,000 - $60,000.00

**About the JCC**

At the JCC, you are part of something bigger. You matter.

The JCC is an open, inclusive, and welcoming community, where belonging is everything. The J has become one of the largest platforms for engagement and connection to community in the Greater Toronto Area; a place where multiple generations can strengthen their body, mind, and soul. Programs include arts and culture, aquatics, recreation, education, sports, fitness, daycare, day camp, and more. For over 100 years, JCCs have been serving Jewish communities around the world. There are over 300 JCCs globally and 150 in North America. 1.5 million people enter a JCC each week in North America.

In the JCC’s Strategic Plan, it set a bold and ambitious goal that, by 2026, the number of people engaging with the Prosserman JCC and the Schwartz/Reisman Centre will triple as the JCC becomes the centre of a thriving Jewish community. We are on a growth path of transformative change so that, when we’re done, 75,000 people annually will experience the JCC’s new mission; to be a hub of community, dedicated to the enrichment of Jewish life through meaningful shared experiences.

**Are YOU our JCC Maccabi Administrative Coordinator?**

The JCC Maccabi Administrative Coordinator, under the supervision of the JCC Maccabi Director, ensures the smooth operation of the office and its functions with a high level of professionalism. This role involves working closely with the Director and Games leadership team to implement all aspects of the JCC Maccabi program effectively. The assistant must be well-organized, personable, and adaptable, with the ability to work varying hours to meet the demands of the role. Proficiency in basic computer programs such as Word, Excel, and PowerPoint is essential to maintain organized records and manage administrative details. While the primary schedule is Monday through Friday, occasional evenings and Sundays may be required, with hours increasing as the Games approach and during the event itself.

**Key Responsibilities**:
**Planning Process**

1. Manage the organization of the JCC Maccabi office including managing the administration and registration of local delegation athletes, delegation heads, coaches, volunteers, VIPs, staff, vendors, and guests.

2. Organize all records and database systems so that they can be updated, maintained, and retrieved in a quick and efficient manner. Manage administrative lists and data and distribute information to colleagues and team members as needed.

3. Ongoing promotion of the Games and assist in recruitment, volunteers, and delegation athletes. Generating and following up on leads via phone, conversations, or other mediums.

4. Follow up directly with all individuals necessary to collect and manage information required for participation in, and smooth execution of the program. Examples includes registration information, payment, and lead management.

5. Support social media story gathering, and distribution as directed by the Marketing team and Games Director

6. Assist the Director as liaison as needed with JCC staff, committees, visiting delegations, volunteers, guests and members.

7. Program and meeting support including managing mailings (both incoming and outgoing), create meeting notices, confirm meeting dates with staff and lay people, meeting and presentation prep (power point, handout materials, name cards etc.) taking minutes and notes, space set-up, catering arrangements.

8. Order uniform/ swag, collecting sizing, supporting distribution

9. Work closely with volunteer, and registration committees to oversee the pre-Games temporary Maccabi Central set up (usually 6-8 weeks prior to Games) and organize credential/t-shirt/packet pick-ups and handout.

10. Order, track, arrange storage for supplies being delivered prior to the Games and help keep everything organized and accounted for.

11. Be flexible in handling additional tasks assigned by the Director as needed.

**Week of Games**

During the week of, the JCC Maccabi Administrative Coordinator will oversee making sure all administrative and logístical tasks run smoothly. Stationed at “JCC Maccabi Central” and will take care of any or all of the following:
a. Support administrative and information sharing needs of Games leadership and volunteer teams

b. Manage credential pick-ups and reprinting

c. Manage will-call for credentials at Opening Ceremony

d. Source, order, and arrange distribution of extra last-minute supplies.

e. Support Score Reporting to ensure all results are captured and posted.

f. Manage and update the app, supporting social media coverage, working on mass text messaging services

h. Coo