Capital Budget Officer

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**Title**:Capital Budget Officer**:

- Job Close Date: Feb 10, 2025

**File Number**:

- 2140**Employee Group**:

- Local 101**Service Area**:

- Finance Supports**Division**:

- Financial Planning and Business Support**Job Type**:

- Full-Time Permanent**# of Openings**:
1

**Summary of Duties**:
Reports to the Manager, Accounting & Reporting in Financial Planning and Policy. Develops and monitors the Corporate Capital and Reserve/Reserve Fund budgets through active participation and technical coordination with Civic departments, Boards and Commissions and Divisional Management. Maintains relevant and reliable Capital and Reserve/Reserve Fund budget information in the Corporate accounting and budgeting systems. Supervises work of Budget Analyst and Budget Clerk and reviews/monitors work for accuracy and the attainment of goals.

**Work Performed**:

- Acquires and maintains a demonstrated working knowledge of capital financing sources including, but not limited to, debt, taxation, reserve/reserve fund, senior government, and development charges as provided in provincial legislation, by-law(s), policy and procedure.
- Provides assistance and liaises with selected City departments and/or Boards and Commissions on all technical matters related to the development and monitoring of Capital and Reserve/Reserve Fund budgets.
- Provides technical coordination for the preparation, review and approval of the Capital and Reserve/Reserve Fund budgets.
- Liaises with Financial Services in the setting up of new programs, capital reserve/reserve fund accounting processes and procedures that arise from budget development and monitoring of Boards and Commissions Capital and Reserve/Reserve Fund budgets.
- Participates in planning for departmental directives and long range systems development with respect to Capital and Reserve/Reserve Fund budgets. When necessary, participates in other departments meetings, attends and documents sub committees of Council and Council for financial implications.
- Prepares various analyses, reports and schedules related to the preparation and monitoring of the Capital and Reserve/Reserve Fund budgets.
- Prepares and consolidates annual Capital and Reserve/Reserve Fund budgets and periodic performance reports (such as the Capital Monitoring performance reports) for submission to Divisional Management and Committees of Council and ensures approved budget adjustments are entered accurately into City financial systems.
- Advises Manager II and III of Financial Planning and Policy of any problems or potential problems with respect to over expenditure, revenue shortfalls, or any other matters pertaining to Capital and Reserve/Reserve Fund budgets.

**.**:

- Reviews, evaluates, coordinates and monitors status of Capital grant submissions by outside agencies based on established Capital Grant Policy. Develops and provides recommendations for improvements to the Capital Grant process and Council policy.
- Coordinates the preparation of budget and related year end reports, analyses and periodic performance reports.
- Supports the planning and development of long range Capital and Reserve/Reserve Fund budget expenditures and sources of financing (revenues).
- Processes payments related to Capital projects for City completion of Developer defaulted development agreements.
- Trains external personnel through orientation sessions and the preparation of written instructions and procedures to Capital and Reserve/Reserve Fund budget production.
- Supervises work of Budget Analyst positions including analyses, data input for budget changes, project drawdowns, transfers into Corporate accounting system, accounts payable vouchers and other work produced by Financial Planning & Policy support staff. Completes the Reserve/Reserve Fund monitoring package including identification and projections related to Reserve/Reserve Fund revenues and expenditures.
- Coordinates the development monitoring and financial reporting of Government Subsidy programs, i.e. Investing in Canada Infrastructure Program, Federal Gas Tax, e-government initiatives. Supervises work of Divisional support staff on the maintenance of the program reporting and monitoring of capital projects.
- Provides recommendations based on observation and experience and liaises with Current Budget and Process Officer and Current Budget Offi