Office Agent Class 1

NOTICE OF VACANCY - PLEASE POST

ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED

OFFICE AGENT CLASS I

PACC - ADULT EDUCATION

8300, rue George

LaSalle (Québec) H8P 1E5

**Director**: Roger Rampersad

**Status of post**: Replacement, full-time

**Start date**: Immediate

**Working Schedule**: 35 hours per week

**Qualifications**:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience

AND

Have a basic knowledge of office automation

**Other Requirements**:
Must be bilingual

Must be able to function autonomously with mínimal supervision

Must be able to multi-task

Must be able to work as part of a team

Accuracy, attention to detail, strong organizational skills are essential

Must be able to summarize data and prepare reports using Excel and other Microsoft Office software

Ability to meet deadlines, particularly during peak periods

Ability to adapt and handle system changes demanded by MEES requirements

Must be able to effectively communicate updates and information to other support staff

Ability to maintain and streamline filing system procedures

Knowledge of the scheduling and evaluation protocols for Adult Education would be an asset

Knowledge of JADE-TOSCA and Charlemagne would be an asset

Should be able to program school bells

Must be able to produce weekly newsletter

Must be able to manage web content for the school

Please note that summer vacation cannot be taken until the funding process is completed

**Salary scale as per the IASS’ Collective Agreement**:
$22.36 To $25.00 per hour

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Daily Tasks/Dossiers

The employee in this class of employment ensures that the applicable practices, regulations, directives, policies, methods, and procedures are respected. To do so, the employee drafts, prepares, creates, verifies and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data

The employee keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, in the mail or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances

The employee will be entering attendance, marks, and processing data for funding purposes for the school. This will also require processing exams and working with staff to ensure that marks are entered and verified. This may require verification with teachers and assisting with exam procedures. Additionally, will be assisting with registration and administering of tests for incoming student placements

The employee contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. Additionally, will draft correspondence related to his or her duties

As instructed, the employee carries out administrative operations related to aptitude tests and administers the tests

The employee may be required to train new class I office agents as well as to coordinate the work of support staff.

If need be, employee performs any other related duty.

The Lester B. Pearson School Board subscribes to an Equal Access to Employment program and values

diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing

inclusive, barrier-free selection processes and work environments.

AVIS DE POSTE VACANT VEUILLEZ AFFICHER

LE POSTE QUI DEVIENDRA VACANT LORSQUE CELUI-CI SERA COMBLÉ SERA AFFICHÉ, DE MÊME QUE TOUS LES AUTRES PAR LA SUITE.

AGENTE OU AGENT DE BUREAU, CLASSE I

PACC - ÉDUCATION DES ADULTES

8300, rue George

LaSalle (Québec) H8P 1E5

**Directeur**: Roger Rampersad

**Statut du poste**: Remplacement à temps plein

**Horaire de travail**: 35 heures par semaine

**Date de début**: Immédiate

**Qualifications requises**:
Être titulaire d’un diplôme d’études professionnelles dans une spécialité appropriée à la classe d’emplois ou être titulaire d’un diplôme de 5e année du secondaire ou être titulaire d’un diplôme ou d’une attestation d’études dont l’équivalence est reconnue par l’autorité compétente et avoir une (1) année d’expérience perti