Project Administrator

Project Administrator - Nuclear Construction

For Those Who Seek To Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

At Bird, we are focused on building a culture that brings together ideal team players who facilitate possibility every day. We are looking for those who have the courage and confidence to be humble; the self-motivated, ambitious professionals who are hungry; and those who never lose sight of their intuition, emotional intelligence, or the unequivocal impact of being people smart.

Reporting to the Project Director, the Site Project Administrator will be responsible for time sheet processing, file maintenance, employee onboarding and daily reporting. They will work closely with the rest of the site team and offer support as needed.

This position is based in Port Hope, Ontario.

**Responsibilities**:
Project Administration
- Prepare electronic timesheets based on field timesheets.
- Input timesheet data into ViewPoint.
- Tracking, submittal, and close-out of transmittals, RFIs, and shop drawings
- Equipment fleet and overall resource mobilization and logistics
- Reconcile payroll hours.
- Filing of timesheets.
- Update crew lists and updates to the personnel tracking log and reporting
- Resolve employee’s payroll issues.
- Process paperwork for new hires and terminated employees.
- Maintain employee files.
- Prepare daily force reports.
- Prepare daily swipe report.
- Monitor and order office supplies as required.
- Complete other administrative duties and reports as directed by the Project
- Compile the required forms for new employees to complete.
- Collect safety and trade tickets from the new employees.
- Ensure that forms are completed correctly, and the required tickets are valid.
- Send the completed documents to payroll and human resources.
- Send the tickets to safety for the safety file.
- Site permit coordination
- Generation and tracking T&M LEM sheets and budgets

**Qualifications**:

- High school Diploma.
- 5 years’ administrative construction experience.
- Advanced computer skills specifically in MS Excel, MS Word, and MS Projects an asset.
- Highest standard of professional ethics, confidentiality and integrity.
- Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges.
- Ability to effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
- Ability to forge, grow and maintain positive relationships.
- Strong interpersonal, critical thinking, analytical and problem-solving skills.
- Strong organizational skills, including effective prioritization and follow up.
- Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude and exceptional customer service.
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment.
- Superior written and verbal communication skills.

What We Believe In

Safety

Safety is a moral obligation. Our goal is zero harm.

People

Bird invests in its employees as partners in the success of the company. Together we will grow and create opportunities within a respectful, diverse, and healthy workplace.

Teamwork

We believe that the best results are achieved through the collaboration of our employees, customers, partners, communities, trade contractors, and suppliers.

Professionalism

We conduct ourselves in a manner of which we are proud, as individuals, and as representatives of our company, community, and industry.

Integrity

We are honest, truthful, and fair. We conduct ourselves with integrity.

Stewardship

We are committed to balancing the sus