Records and Information Management Analyst

**Department** University of Alberta - Records Management Office

**Salary range** $64,618.31 to $90,053.44

**Hours per week** 35

**Grade** 11

**Posted date** February 24, 2025

**Closing date** March 6, 2025

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

**Location -**Work primarily takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Position**

The Records and Information Management (RIM) Analyst plays an important role in the development, implementation and maintenance of effective and efficient solutions to managing the information assets of the University. Reporting to the Director of the portfolio, the RIM Analyst will engage in the provision and enhancement of University-wide services and support related to records and information management in both paper and electronic formats.

Working within a team environment and broadly defined objectives, this position contributes to all phases of RIM development, maintenance and enhancement from planning through testing, implementation and client training and is considered a recognized expert and resource for providing RIM solutions within the University and with other stakeholders.

**Duties**

**Develop Records and Information Management Products and Tools (50%)**:

- Assists in the development of University RIM schedules, products and tools
- Develops RIM products and tools, including, but not limited to, foundation documentation, corporate recordkeeping standards, metadata standards, records retention and disposition authorities (schedules), procedures and business rules
- Conducts research on industry RIM techniques, trends, and methods and analyzing practicality and effectiveness for possible adaptation within the University

**Records Management Advisory Services (25%)**
- Provides expert advice and consultation on a wide range of RIM-related matters
- Analyzes the potential impacts of proposed changes to University business functions will have on RIM requirements and develop plans to address the impacts of proposed changes
- Monitors and reporting on established performance targets and tracking the progress of planned deliverables
- Liaises and guides University staff and contractors performing RIM services on behalf of the University
- Serves as the primary contact to respond to ad hoc requests for advice and guidance on RIM practices and principles and interpretation of relevant legislation.

**Training and Communications (15%)**:

- Assists with the development and delivery of training and communication package
- Assesses the institution's training and educational needs
- Communicates approved policies, standards and best practices through the delivery of presentations and the development of communication packages
- Develops associated instruction tools and training materials
- Reviews, evaluates and where necessary, modifies communication and training packages
- Builds and manages a website for University RIM information, standards, directory of records and retention schedules
- Leads the development and of issuing regular communications such as tip sheets, guideline documents; brochures, newsletter articles, and website additions on RIM-related activities, principles and practices

**Emergency Preparedness and Business Continuity (5%)**:

- In conjunction with the University Archives, and in relation to the Records Management Strategy and the University of Alberta's Integrated Emergency Management Program, assists with the development of an emergency/disaster preparedness strategy for the University of Alberta Records Office
- Participates in the design of a vital business records emergency preparedness and response planning (including disaster recovery) program in conjunction with the University Archives, the Emergency Preparedness and Business Continuity office and the Office of the Vice Provost - Information Technology
- Develops emergency preparedness and response plans as well as a disaster recovery plan for the University of Alberta vital business records
- Develops and