Human Resources Assistant

Bedford, NS

**VistaCare **is a leading technology solutions provider for a wide range of businesses and organizations, that specialize in telecommunications infrastructure. We offer comprehensive services to plan, design, manage and build telecommunication networks. With a focus on quality, innovation, and efficiency, we deliver cutting-edge solutions to meet the evolving needs of the industry.

Join **VistaCare **and embark on a career where you’ll acquire a diverse skill set and comprehensive knowledge in a thriving industry. As part of our team, you will collaborate closely with telecommunications companies in Canada and the US, working together to achieve remarkable outcomes.

We are currently seeking a **Human Resources Assistant** to join our operations in a **full-time** position.

The **Human Resources Assistant** primarily supports the Human Resources Manager with recruiting and other HR- Administrative functions within VistaCare Communications and its subsidiaries. This full-time position is based out of our **Bedford, NS location**.
- Duties & Responsibilities

**Recruitment**
- Creates job advertisements for positions as required;
- Maintains job postings on external sites as well as company website;
- Distributes resumes to divisional managers for review;
- Participates in interviews as directed;
- Conducts background checks and maintains the Background Check vendor relationship/ ensuring invoices are passed along to Accounts Payable;
- Liaisons with recruitment agencies when required;
- Organize and participate in Job Fairs;
- Assist with school recruitment activities and presentations;
- Ensures recruiting data integrity on HRIS System daily;
- Prepares weekly/ monthly analytics reports.

**Onboarding/ Offboarding**
- Notifies stakeholders of new hires and departures;
- Submits requests for IT equipment and assists in the coordination of delivery of assets as well as coordinates equipment returns;
- Sends New Hire certificates and drivers abstracts to Safety and Fleet Managers;
- Ensures a smooth handover of all new hires to the hiring manager; with follow up to ensure any travel that may be required travel is scheduled;
- Provides the HR Orientation Presentation to all new hires on their first day;
**General HR Administration**
- General HR Administration;
- Corporate Event planning and hosting;
- Maintain HRIS System on daily basis and troubleshoot as may be required;
- Vacation Administration;
- Benefits Administration;
- Act as Payroll Administration Backup;
- Act as Safety KPI Report Administrative Backup;
- Act as the main point of contact for employee inquiries, concerns or questions;
- Assist HR Manager in the investigation of HR issues or complaints;
- Communicates employee programs and information as directed;
- Respond to inquiries for employee programs;
- Acts as backup for other HR Presentations and functions;
- Aid in the development and revision of company policies, programs and procedures;
- Maintain HR Electronic File systems.
- Knowledge and Skills
- Proven ability to build strong internal working relationships;
- Self-starter with a high degree of initiative; flexible team player;
- Creative forward thinker with excellent communication skills; able to deal with people sensitively, diplomatically and professionally at all times;
- Ability to manage stress and to work through problems tactfully and timely.
- Attention to detail in all areas of work;
- Additional Requirements
- Experience Required
- 1+ year of related experience in a HR Assistant role and/or diploma or degree in related field of study;
- High level of computer literacy; advanced proficiency with Microsoft suite of software, specifically Excel;
- Compensation and Benefits
- Compensation is commensurate with experience and skill level;
- Compensation is paid weekly;
- Excellent group benefits package (health, dental, vision, life and AD&D insurances) - 50% of Benefit Premiums paid for by the Company;
- Employee and Family Assistance Program (EFAP);
- Employee Referral Program Bonus;
- Company-Matched RRSP;
- Free on-site parking at Head Office;
- Company social events;
- Employee Discount Program.