Administrative Assistant

1 week ago

Gads Hill, Canada T Brose Accounting Professional Corp Full time

**Job Title**: Administrative Assistant

**Location**: Baden, ON
**Employment Type**: Full-time
**Department**: Administration
**Reports To**: Partner

**Job Overview**:
The Administrative Assistant will provide high-level administrative support to the Partner of our CPA firm. This role requires an organized and detail-oriented individual who can efficiently manage invoicing, data organization, and other administrative tasks to ensure smooth and effective operations.

**Key Responsibilities**:

- **Invoice Management**:

- Prepare, review, and send invoices to clients in a timely manner.
- Track invoice statuses and follow up on outstanding payments.
- Ensure accuracy in billing by verifying details against client agreements.
- **Data Organization**:

- Organize, maintain, and update client files and records in an orderly manner.
- Manage electronic and physical files, ensuring data is easily accessible and up-to-date.
- Assist in the preparation of financial reports by organizing and summarizing data.
- **Administrative Support**:

- Schedule and coordinate meetings, appointments, and travel arrangements for the Partner.
- Prepare documents, presentations, and correspondence as needed.
- **Client Relations**:

- Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate resources.
- Maintain a high level of client confidentiality and professionalism.
- **General Office Management**:

- Assist in managing office supplies, equipment, and other resources.
- Support the team with miscellaneous tasks and projects as required.

**Location and Commuting Requirements**:

- The office is located in a remote region without access to public transport.
- Reliable transportation and the ability to travel to and from the office are essential for this role.

**Qualifications**:

- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or clerical role, preferably within a CPA firm or financial services industry.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with accounting software (e.g., QuickBooks) is a plus.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive information with integrity and confidentiality.

**Working Conditions**:

- This position may require occasional overtime during peak periods (e.g., tax season).
- The role involves a mix of independent work and collaboration with the Partner and other team members.

**Salary**: Commensurate with ability and experience

**Benefits**: Optional

Pay: $18.25-$29.85 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Gads Hill, ON N0K 1J0: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 1 year (required)

**Language**:

- English (required)

Willingness to travel:

- 100% (required)

Work Location: In person

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