Accounting Assistant/operations Support

2 weeks ago

Waverley, Canada BCS Controls Ltd. Airon Full time

**Who are we?**

Airon is an advanced heating, ventilation & air conditioning (HVAC) and building automation systems (BAS) service and installation company for facilities large and small. Our unique portfolio of projects qualifies us to service a wide range of clients in various market sectors such as institutional, healthcare, commercial and industrial. We enable our clients to reduce energy and operating costs while improving occupant comfort.

Through our shared values, we focus on building a sustainable future, diversity and belonging, and providing continuous learning and development.

A career at Airon offers competitive total compensation that includes:

- Comprehensive Health & Dental Plan
- RRSP Plan
- Paid Vacation Days
- Career Growth and Development
- Salary range of $20 - $25 / hour

Job Duties Outline:

- Day to Day operations support - as required for BCS Controls, reporting directly to project manager and service manager. Specific duties are as follows:

- Enter accounts payable invoices
- Billing and invoicing
- Assist with accounting functions
- General filing and records management
- Service coordination
- Entering SR# into tracker, and maintaining completion status
- Collecting service reports from technicians and assembling for billing
- Tracking any costs pertaining to the SR (hours, materials & supplies)
- Forward requests for quotes to procurement/estimation team
- Bill SR’s when complete

Maintenance Contracts
- Entering CM# into database for job costing and progress tracking
- Scheduling service visit (quarterly, semi-annual, annual) and following up with technician to ensure completion (through service tracker or shared calendar)
- Collecting reports from technicians and assembling for billing
- Tracking any costs pertaining to the CM (hours, materials & supplies)
- Forward requests for maintenance contract creation or renewal to procurement/estimation team and service manager

Parts Orders & Sales
- Entering part sale # into database
- Forward request to procurement/estimation team who will generate quote and complete sale

Project support
- Set up new projects (on server and hard copies), update job lists and database
- Create project package for assigned electrician/technician
- Generate, maintain and organize project documents
- Generate close-out documents and send to clients with project As-builts

Other administrative duties
- Answer main phone line and direct calls to appropriate department
- Maintain organized office filing system, both electronic and hard copy
- Organize all courier services
- Prepare office documents and correspondence as requested

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- Profit sharing
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Waverley, NS B2R 1S9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- Accounting: 1 year (preferred)

Work Location: In person

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