Lease Coordinator

3 days ago

Mississauga, Canada Bayshore HealthCare Full time

The Lease Coordinator is responsible for providing day-to-day administrative support for commercial lease transactions.

**Leasing**
- Assist with various tasks including the preparation of annual lease reports, financial documents and approvals
- Maintain and update Bayshore’s lease management system in accordance with corporate guidelines and procedures to ensure integrity for all users across the organization
- Distribute notices and final lease agreements amongst Bayshore departments
- Assist with periodic lease information audits, generate reports and rent rolls, and correct errors as needed
- Request, cancel and update property insurance certificates annually
- Work with Bayshore Site Managers, brokers, and landlords’ representatives to schedule site tours and track the tenant’s improvement list
- Inform Bayshore stakeholders about new potential sites
- Monitor tenant conditions with Bayshore Site Managers and request that Manager drafts applicable waiver
- Follow up with the landlords regarding tenant allowance invoices and security deposits

**General**
- Adhere to Bayshore Policies and Procedures
- Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
- Complete other tasks as requested

**Reporting Relationship**
- The lease Coordinator will report to eh Senior Manager, Commercial Lease Transactions.

Job Qualification

Education
- Post-Secondary degree or diploma in legal or office administration

Experience
- Five to ten years of Nursing Informatics work related experience, with direct experience in workflow process redesign, end user experience process re-engineering and/or workflow mapping is a must have
- 2+ years prior experience in commercial/industrial real estate/ commercial lease management is required
- Understanding of the concepts and language used in commercial leases is required
- Previous experience using real estate systems such as Yardi Voyager, MRI Prolease or similar software is required
- Working Knowledge of Windows, Excel, Word
- French Language would be an asset

Other Skills and Abilities
- Strong written and verbal communication skills and the ability to work collaboratively with internal teams, landlord, and third-party stakeholders; Exceptional organizational skills to manage multiple projects; exceptional customer service to maintain good relationships with landlords and their agents; an ability to work independently and as part of a team; ability to meet deadlines while maintaining an attention to detail; demonstrated track record of achievement in dealing with landlords and staff; Strong commitment to continual learning

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