Manager Procurement

**Manager Procurement**:
**Leadership Opportunity**

**Req ID**: 1292
**Division**: Financial Services
**Regular/ Auxiliary**: Regular
**Hours of Work**: 70 hours bi-weekly

**Position Purpose**

**Key Accountabilities/Position Outcomes**
- Leads the design and development of centralized and/or hybrid-decentralized purchasing functions (as applicable) in alignment with approved resourcing and organizational development plans.
- Accountable for administration of procurement functions including developing and enforcing purchasing policies; overseeing tendering/requests for proposals; and competitive/noncompetitive processes.
- Advances procurement as a “Centre of Excellence” through the creation and distribution of training materials, business processes, record keeping, and templates.
- Acts as the primary point of contact for procurement inquiries, internal and external, referring matters to supporting departments where appropriate.
- Identifies opportunities for strategic procurement, new/emerging procurement initiatives (e.g., alternative service delivery, green procurement, and indigenous procurement), evaluates options and makes formal recommendations to executive staff.
- Works with Legal department to monitor changes in case law or emerging legal precedents; resolves potential legal issues and determines when legal counsel advice is required.
- Develops or oversees the development of decision-making processes to ensure procurement decisions comply with local government policies and standards.
- Provides specialist advice, support and policy interpretation to executive, staff, and external stakeholders (i.e., contract performance issues, enforcement of contract terms and resolution of issues) Manages, and supports staff relating to purchasing, including Integrated Water Purchasing staff (two purchasers and a purchasing assistant).
- Directs, supervises, and manages third-party procurement contractors and consultants as required.
- Provides guidance on procurement method, template selection, procurement best-practices, and systems associated with purchasing, vendor management, and service delivery. In collaboration with Legal Services, develops and maintains standard procurement templates, and provides input into contracts and agreements.
- Develops and oversees cost-reduction strategies, market analysis, short-term and long-term sourcing opportunities, supplier evaluations, negotiations, and change management efforts to improve operational efficiencies, and corporately, analyze business requirements and spending patterns to identify opportunities for strategic sourcing.
- Refers risk, insurance and/or safety matters to Risk Management and Corporate Safety.
- Acts as CRD’s representative on the Greater Victoria Joint Purchasing Group and other third party buying groups as directed.
- Through relationships, supports a network of Contracts Coordinators throughout the organization as to procurement methods, use of BCBid and CRD’s internal business opportunity software, and purchasing record keeping and business processes.
- With Finance, manage the SAP Purchase Order business process and seek efficiencies in the signing process, consistent with internal controls best practices.
- Manages division budgets including short and long-range plans in alignment with strategies and corporate goals.

**Additional Information**
Key Accountabilities/Position Outcomes (Continued)
- Responsible for the leadership and management of employees and contractors within area of responsibility, including employment and labour relations matters involving: employee hiring, promotion, demotion and other personnel matters; discipline and discharge; representing management in the grievance procedure; input on behalf of management into labour relations matters, and representing management on committees; maintaining Employer confidentiality; and developing, supporting and implementing various corporate and legislated policies, procedures and practices;
- Maintains technical and professional requirements for the position; and
- Performs other related duties as required.

**Qualifications**
- Degree in a related discipline
- A minimum of 5 years' directly related experience
- A minimum of 3 years' supervisory experience
- An equivalent combination of education and experience

**Certifications**
Professional designation directly related to the role
Valid BC Driver's Licence

**Role Specific Knowledge, Skills, and Abilities**
- Experience in the full procurement life cycle and analyzing complex issues, evaluating options, and recommending solutions.
- Superior knowledge of current purchasing and supply management principles, methods, and practices, particularly as they relate to a local government.
- Experience advising a diverse client caseload on procurement and contract management.
- Experience designing, developing, and implementing best-practice sourcing and leading complex procurement projects.
- Experience with contract law and risk