Ads Level 6

7 days ago

Charlottetown, Canada University of Prince Edward Island Full time

The Finance Clerk is a key member of the Athletics and Recreation team and is responsible for providing financial and administrative support to ensure the effective operation of departmental processes. This role includes oversight of purchasing, payment processing, financial reconciliations, travel claims, invoicing, and collections. The Finance Clerk works collaboratively with internal stakeholders and external vendors to ensure financial compliance and accuracy and plays a vital role in supporting the department's events, staffing, and operational needs.

The University of Prince Edward Island offers a comprehensive fringe benefits package, including paid vacation, University holidays, group RRSP, group life, accidental death and dismemberment, and long-term disability insurance, employee and family assistance plan, supplemental health and dental plan, health spending account, travel insurance, optional life and critical care insurance, self, spousal and dependent tuition waivers, and access to the campus Health and Wellness Centre.

**RESPONSIBILITIES**
- Prepare, enter, and track purchase requisitions and ensure accurate receipt and documentation of goods and services
- Submit complete payment packages and reconcile credit card statements according to UPEI financial policies
- Draft and distribute invoices, manage accounts receivable, and oversee the collections process
- Process travel claims and team travel advances for varsity athletics programs
- Prepare and submit journal entries, budget changes, and financial reconciliations
- Prepare and process fee-for-service contracts
- Prepare financial reports
- Process deposits
- Maintain and update department and student staffing information
- Set up and manage events within the university’s ticketing platform
- Provide administrative support for projects and internal communication workflows
- Liaise with university departments such as Financial Services, Student Accounts, and Procurement
- Communicate with external vendors and sponsors for purchases, payments, and invoicing
- Other duties as required

**QUALIFICATIONS**
- Two-year community college diploma in accounting, business administration, or a related field
- A minimum of one year of relevant experience in an office setting
- A working knowledge of accounting procedures, procurement practices, and financial systems
- Experience processing financial transactions and reconciling accounts in a fast-paced environment
- Excellent attention to detail, organizational, and time management skills
- Ability to work independently and make routine financial decisions within established guidelines
- Strong communication and interpersonal skills
- Proficiency in MS Office (Excel, Word, Outlook)
- Experience in a university or sport organization setting is considered an asset

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