Current jobs related to Property Administrator - Ajax - Deer Creek

The Coughlan Group of Companies including Coughlan Homes, Deer Creek Golf Clubs and Coughlan Properties is seeking an individual to fill the role of **Property Administrator** on a full-time permanent basis. This position is located at the Head Office for Coughlan Homes in Ajax, Ontario.

Reporting to the Corporate Controller, the **Property Administrator** will provide a range of administrative and accounting responsibilities. Salary ranging from $50,000 to $70,000 based on education and experience.

**Accounting Responsibilities**:
**Accounts Payable**
- Receive AP invoices and pass on to Operations Manager for approval
- Credit card charges allocations
- Process Payments, electronic and manual
- Maintain digital electronic files as well as paper files
- Maintain effective communication with suppliers
- Ensure WSIB clearance certificates are current before releasing payments
- Property Tax reconciliations to MPAC assessments.
- Process monthly HST reconciliations and payments to CRA

**Accounts Receivable**
- Record tenant payments
- Prepare other invoices (parking, interest, chargebacks)
- Run AR aged reports
- Reconcile Storage accounting to REMS internal platform
- Monthly Bank Reconciliations (9 bank accounts)
- TMI reconciliations

**General Accounting**
- Maintain Job Costing for special projects undertaken by the Properties Team
- Monthly billing of completed projects/expenses to various internal companies
- Quarterly analysis of GL accounts, with appropriate accruals
- Annual analysis of GL accounts with appropriate accruals
- Maintain annual comparison of expense accounts
- Annual MPAC reporting of tenant billings
- Other duties as they arise

**Administrative **Responsibilities**:

- Drafting leases and communicating with the President / Corporate Controller on lease documents and revisions, ensuring that conditions of occupancy are met
- Prepare lease renewal offers, assist in negotiating new terms, and preparing lease renewals
- Review, sort and maintain property contracts
- Keeping track of outstanding documents (lease renewals and insurance certificates)
- Run, check for accuracy that appropriate rent is being charged to all tenants, and approve monthly rent billings
- Follow payment arrangements and ensure preauthorized / cheques are received and entered appropriately
- Work closely with Operations manager to deliver/ approve invoices in a timely manner
- Keep detailed electronic files, documents, and invoices
- Spreadsheets and tracking for expenses
- Distribution of additional rent reconciliations and invoices
- Notifying tenants of escalation in additional rent
- Keep Corporate Controller /Operations Manager updated with matters that should be of concern to management Request documents from storage facility concerning preauthorized rent payments

**Qualifications and Requirements**:

- Post secondary Education
- Post secondary in Accounting/Finance considered an asset
- Property Administrator with general accounting experience
- Proven customer service skills
- Ability to work effectively both independently and in a team environment.
- Excellent interpersonal and organizational skills
- Works well under pressure in a fast-paced environment
- Exceptional attention to detail
- Excellent verbal and written communication skills
- Effective problem-solving abilities.

**Compensation and benefits to working with us**:

- Year-round salary commensurate with experience
- Company benefits program.
- RRSP matching program.
- Golf privileges at Deer Creek
- 50% off meals while working.
- Friends and family discounts on green fees.
- Learning, development, growth, and professional development strongly encouraged.