Receptionist

2 weeks ago

Sherwood Park, Canada Blackstone Industrial Services Inc Full time

Blackstone is an innovative service company supporting both reciprocating and centrifugal equipment throughout its lifecycle. Blackstone supplies field services, parts, and repair for a wide range of industrial rotating and static equipment. Blackstone specializes in repair, maintenance, commissioning, turnaround, overhaul, installation, and engineering services for critical rotating equipment and pipeline maintenance.

Founded on the principles of professionalism, experience, and superior customer service, Blackstone provides a service offering that is done right the first time to minimize downtime and that is completed by a team that demonstrates zero-incident safety practices. Our commitment to servicing our clients is the foundation of long-term and respectful working relationships. Our clients choose us for our highly qualified staff, with their deep body of knowledge and value-added work ethic. Our people are the backbone of our success, providing consistent quality and a transparent approach.

Blackstone is proud to be a Métis-owned business corporation recognized by the Canadian Council for Aboriginal Business (CCAB), Circle for Aboriginal Relations (CFAR), and Alberta Métis Works.

Blackstone is currently seeking a Receptionist to join our team. As the first point of contact for the company, you will pay a crucial role in ensuring a positive experience for all visitors and employees. In addition to greeting guests and managing incoming calls, you will be responsible for maintaining cleanliness in common areas, assisting with administrative tasks, and ensuring smooth operations of our boardrooms.

**Responsibilities**
- Welcomes all guests and customers to the Blackstone Facility to ensure a smooth and positive experience
- Manage incoming calls and direct them to the appropriate person or department
- Assist with administrative tasks including sorting and distributing mail, and filing
- Maintain the cleanliness and organization of common areas, including the reception area, kitchen, and meeting rooms
- Prepare and set up boardrooms before and after events, ensuring they are equipped with necessary materials and are presentable and clean
- Monitor and replenish office and kitchen supplies; place orders as needed
- Maintain organization and accuracy of project documents such as invoices, packing slips, and quality certificates
- Assist with all AP inquiries from Vendors
- PO entry and additional data entry as required
- Assist with the updating of required data tracking as changes occur
- All other duties as required

**Qualifications**
- High school diploma or equivalent
- Previous experience in a receptionist or administrative role is preferred
- Excellent communication and interpersonal skills
- Professional appearance and demeanor
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite
- Ability to work independently and as part of a team
- Attention to detail and a proactive approach to problem-solving

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