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Events Coordinator

2 weeks ago

Barrie, Canada Forests Ontario Full time

Are you passionate about restoring grassland habitat across Ontario? Do you enjoy putting on events and working with people? Now is your chance to take your career to the next level as the Events Coordinator at Forests Ontario.

**Job Title**:Events Coordinator

**Job Type**: Permanent, Full-Time, Monday to Friday, 37.5 hours per week

**Location**: 15 Maple Ave Unit #103 Barrie, Ontario

**Job Status**: Hybrid - ability to work remote as well as at the office and travel to various events

**Reports to**: Public Engagement and Operations Manager

**Salary**: $42-$48k based on skills and experience

**Compensation**: Vacation, sick and personal days, health and dental benefits, and options for RRSP contributions

**Position Summary**

The Events Coordinator will be responsible for supporting the delivery, organising, planning, and reporting on all of Forests Ontario’s events. These events may include, but are not limited to; community tree plantings, the annual conference, holiday markets, education-based events, staff meetings and outings, and outreach events. This position will work alongside all departments within Forests Ontario. You will ensure that events are delivered in a professional and efficient manner, including fulfilling all contractual obligations between Forests Ontario and our partners. While this position can work from home, there will be the need and expectation to go to the Barrie office (and storage facilities) for meetings, program/events needs as required.

**About Forest Ontario**

Forest Ontario is a not-for-profit dedicated to the creation, preservation, and maintenance of forests and grasslands. Our ambitious, large-scale tree planting programs, extensive education resources, and decades of community outreach result in millions of trees being planted each year. Together with our national division, Forest Recovery Canada, we are the trusted authority for those seeking to invest in the growth and future of our forests and the health of our communities. Learn more at forestsontario.ca

**Responsibilities**
- Implement and coordinate a variety of project-related tasks that pertain to the planning, executing, and reporting for virtual and in-person events
- Provide ‘onsite’ (in-person and virtual) event coordination and supervision including set up, onsite execution, and tear down
- Liaise with event attendees, sponsors, venues, suppliers, vendors, partners, volunteers, and co-workers to ensure clear and consistent communication, and requirements are addressed and met in a timely manner
- Schedule and coordinate events with team members
- Assist with tracking deliverables and timelines to ensure projects are on schedule
- Support the development of project-related products and promotional material in conjunction with fellow staff members
- Ability and flexibility to travel at various times throughout the year, as required
- Flexibility with respect to working hours; able to work additional/varied hours / on weekends, as required

**Qualifications**
- University Degree or College Diploma in Forestry, Event Management, Marketing, Education, or relevant work experience
- 2-3 years of event coordination experience for an array of events (i.e., conferences, community engagement events, awareness promotions, workshops, meetings, etc.)
- Experience implementing and planning in-person and virtual events with more than 50 people
- Experience liaising with project stakeholders (partners, suppliers, venues, sponsors, etc.), ensuring a positive working relationship and outcome
- Proficiency in English/French is considered an asset
- Experience and ability to safely drive a 10-15’ truck

**Who We Need**
- Extremely organized, with effective time-management and multitasking skills
- Outstanding communication skills, both written and verbal
- Must be able to effectively communicate relevant project information to peers and vendors with a high level of accuracy
- Excellent customer service skills, including problem-solving ability
- Pays attention to detail and commitment/task follow-through
- Comfortable working within a team, and independently
- Inclined to take ownership of a project from start to finish
- Able to meet deadlines effectively
- Responds well under pressure and is flexible
- Able and willing to do hands-on work, as required
- Demonstrated interest in forestry and the environment

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$48,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Do you have experience in event coordination?

Work Location: Hybrid remote in Barrie, ON L4N 2N6