Human Resources Administrator

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

**Function & Overview**

Reporting to the Human Resources (HR) Manager, the Human Resources (HR) Administrator has the responsibility to support all Six Nations Polytechnic (SNP) Human Resources functionalities, including participation in the administration of diverse HR strategies across the organization. The position supports the HR Department in ensuring employee-centered programs and processes are effectively executed and managed, in accordance with SNP policy and procedures, Employment Law, and Human Rights legislation.

**Duties**

The duties of the Human Resources Administrator include, without limitation:
**Workforce Planning & Employment**
- Assisting with posting job vacancies, the development and approval of interview questions, and scheduling interviews;
- Under the direction of the HR Generalist, performing reference checks for applicants, and supporting them with preparing and conducting interviews;
- Preparing and distributing contracts, as required;
- Constructing, formatting, and reviewing job descriptions according to established formatting expectations and up-to-date templates;
- Maintaining and updating staffing and recruitment process documents;
- Aiding with the onboarding and orientation for new hires;
- Inputting new hire information in the Human Resources Information System (HRIS);
- Assisting with the development and implementation of the new hire orientation package;
- Collaborating with the HR team to the develop, update, and implement forms and resources for staffing and employment conditions;

**Learning & Development**
- Helping the HR team develop and implement forms, tools, and resources;
- Under the direction of the HR Manager, researching and supporting the development of specialized departmental and all staff trainings;
- Updating and filing professional development documents, as required;

**Employee Relations & Engagement**
- Positively contributing to the creation and implementation of training and support resources, and materials for leadership;
- Assisting with the development of employee rewards and recognition programs, wellness programs, and another employee engagement initiatives;
- Researching employee engagement strategies and creating briefing notes to present to members of the Senior Leadership Team;
- Helping to administer employee activities that are in line with SNP’s mission and values;
- Aiding with the facilitation of an annual employee satisfaction survey;
- Helping to engage the workforce in activities and programs that endorse a climate free of discrimination, violence, and harassment;

**Disability Management & Leave Administration**
- Acting as an administrative support to the HR Manager and Senior HR Generalist in the coordination of disability management processes and administration of employee leaves;
- Reviewing details and confirming information on all forms received from Managers and employees prior to processing; contacting Managers and employees for verification of information or for missing information;

**Health & Safety**
- Supporting the development and implementation of Health and Safety (H&S) programs, policies, and procedures, in compliance with federal and provincial legislation;
- Assisting with the development and/or implementation of H&S training for all staff and students, as well as procedures for both campuses in coordination with relevant parties internally and externally;

**General Administration**
- Assisting the with enrollment and termination of employees in the HRIS system;
- Ensuring all corresponding materials are up to date and distributed to employees and/or uploaded to Microsoft Teams;
- Managing and maintaining personnel files;
- Creating reports in the HRIS, exporting to Excel, and extracting relevant data;
- Developing and distributing HR reports to employees, senior leadership, the SNP board, and regulatory bodies;
- Promoting and administering the Employee Assistance Program;
- Developing and maintaining detailed HR process documents;
- Organizing and maintaining all HR records and files;
- Being a general support for the HR Generalist, HR Manager, and HR Generalist;
- Providing administrative fill-in and support functions to other units within SNP, as required;
- Prioritizing important tasks - leading to overall efficiency and effectiveness within the HR department and SNP overall; and
- Other related duties, as required.

**Qualifications**

**Education & Experience**
- Bachelor’s Degree, Diploma, or Graduate Certificate in Human Resources or Human Resources Manageme