Facilities Assistant

**Job Information**

Job Requisition ID: 76422
Ministry: Infrastructure
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: October 30, 2025
Classification: Administrative Support 5

**Salary**: $2,128.30 to $2,692.98 bi-weekly ($55,548 - $70,286/year)

Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals, and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

**Role Responsibilities**:
Reporting to the Facilities Manager, this position is responsible for independently managing all aspects of the administrative functions including General Office, Financial and Human Resource related services.

This primarily relates to preparing and administering a budget plan through monthly cost accounting and forecasting; preparing contracts and monitoring contract terms and financial documents; preparing reports; maintaining records and providing office management including Human resources related administration for about 34 in-house staff members; drafting correspondence; and administrating of service and maintenance contracts. Also responsible for liaising with high profile building clients/tenants, in-house staff, and contractors, in order to coordinate client services.

**Key responsibilities for the** **Facilities Assistant include but are not limited to**:

- Providing client service, by responding directly or delegating to the appropriate trade or authority.
- Reviewing all incoming correspondence including Action Requests, research and provide background information to the appropriate authority.
- Rolls up budget submissions, consolidating and reviewing monthly budget expenditure reports submitted by Facilities Coordinator, if required.
- Preparing and administering an automated budget plan for the area in consultation with the Facilities Manager which includes adjusting budget allocations as changes occur, identifying account code surpluses or deficits as they occur and adjusting the year-end forecast accordingly.
- Compiling tender documents for service and maintenance contracts ensuring accuracy and compliance.
- Monitoring contracts for current documentation e.g., insurance, WCB documents, security clearances.
- Strong administrative, communication, organizational, interpersonal, and multi-tasking skills.
- Strong knowledge of accounting principles and budgetary processes, contract law and administration.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Systems Thinking**: you will take holistic long-term view of challenges and opportunities and work with others to identify areas for collaboration.
- **Drive for Results**: you will hold yourself and others responsible for results as well as aim to exceed expectations.
- **Agility**: you will make decisions and take action in uncertain situations to create a backup plan and identify alternative approaches as well as support others to do the same.
- **Develop Networks**: you will deal with issues that require input form a wide range of internal and external stakeholders.
- **Build Collaborative Environments**: you will be working towards a common goal and will need to access to the distributed expertise available inside and outside the organization.

**Qualifications**:
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

**Required**:

- High school diploma and three years related experience.

**Equivalency**:
Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

**Assets**:

- Extensive understanding of the department budgeting and forecasting process.
- Knowledge of procurement principles.
- Working knowledge of departmental software: IMAGIS, FBIS, CMS, BLIMS, 1GX, EPS.

**Notes**:
This position is **a Permanent, Full Time role** with the standard weekly work hours of 36.25, Monday to Friday (8:15 am - 4:30 pm).

**Location: Edmonton, Alberta**

Applicants are required to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

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