Purchasing Agent

About Integro Building Systems

Integro Building Systems is a manufacturing and curtainwall company located in Woodbridge, ON. We supply uniquely designed unitized curtainwall in either complete packages or individualized services. Our in-house design-assist, engineering, manufacturing, and installation capabilities ensure maximum efficiency throughout the entire process. This is done while focusing on the client's needs as well as meeting the required performance and aesthetics.

Position Overview:
We are currently looking for a Purchasing Agent to join our dynamic team. Reporting to the Purchasing Manager, duties and responsibilities include but are not limited to the following:

- Verifies purchase requisitions by comparing items requested to the All Parts List ‘APL’ and Material Takeoff's (MTO); clarifying unclear items; recommending alternatives;
- Process purchase requisitions / orders within purchasing authority;
- Forward available inventory items by verifying stock; scheduling, and delivery;
- Prepare purchase orders by verifying specifications and price; obtain recommendations from suppliers for substitute items; obtain approval from internal requisitioning department/Project Manager;
- Obtain purchased items by forwarding orders to suppliers; monitoring and expediting orders;
- Verify receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers;
- Reconcile or resolve value discrepancies;
- Deal with suppliers on quality issues and ensures replacement product arrives as quickly as possible;
- Keep in constant contact with the Director of Production & Procurement and include on any transmittals;
- Authorize payment for purchases by forwarding receiving documentation;
- Keep information accessible by sorting and filing documents digitally;
- Provide purchasing plan and control information by collecting, analyzing, and summarizing data and trends.
- Follow up with suppliers ensuring the dates required are met;
- Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals;
- Establish and negotiate contract terms and conditions, and maintain supplier relationships;
- Prepare and maintain purchasing records, reports and price lists;
- Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements;
- Assist in the development of specifications for equipment, materials and services to be purchased;
- Administer contract performance, including delivery, receipt, warranty, damages and insurance;
- Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices;
- Develop and maintain constructive and cooperative working relationships with colleagues and management;
- Authorization to purchase smaller misc. items, gaskets, fasteners, etc.;
- Authorization to purchase larger purchases such as glass*, extrusion*, other infills*, finish* and any other item that is not purchased by senior purchasing agent;
- Understand company policies and procedures;
- Ensure proper cost code is being applied - verification with PM is required;
- Keep in contact with the cost sheets and ensure that items are at or under budget; any discrepancies be communicated with PM;
- Assist the plant with engineering/supplier issues; and
- Any other tasks assigned by the Director of Production & Procurement

Education/Experience Requirements:

- Minimum Education: College diploma or Bachelor’s Degree in Business or Supply Chain Management
- Previous experience in the glazing/curtainwall industry required
- 3-5 years’ experience in purchasing, procurement or supply chain/inventory management

Ability to:

- Effectively communicate to all project stakeholders on general and technical information
- Excellent interpersonal skills and in developing relationships with clients and staff
- Create computer spreadsheets and reports
- Able to effectively multi-task multiple stakeholders
- Very comfortable interacting with direct suppliers and ALL internal departments, including site.
- Highly motivated with excellent interpersonal, problem-solving and negotiation skills
- Ability to work independently without supervision
- Demonstrates organizational skills, with the ability to handle and prioritize multiple projects simultaneously in a timely manner in a fast-paced environment
- Ability to solve problems and deal with a variety of options in some situations
- Ability to take on continuous improvement projects within the department

Working Conditions
- Work may involve some exposure to unusual elements, such as extreme temperatures, dirt, fumes, smoke, unpleasant odors, and loud noises;
- On site work environment involves some exposure to hazards of physical risks that require knowledge of and adherence to basic safety procedures and precautions;
- Work environment requires wearing PPE in certain locations; and
- Flexible to work overtime - must be approved in advance.

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