Office Coordinator/hr Assistant

2 weeks ago

SaintLaurent, Canada TRANSTEX Full time

Reporting to the HR Director, the Office Coordinator/HR Assistant is an enthusiastic and reliable individual who will be responsible for the smooth running of the office on a day-to-day basis and support the department heads and HR. He/She will coordinate office activities and operations while providing administrative support to local management and corporate shared services.

More specifically, your responsibilities will include:

- Provide administrative support to members of senior management including the CEO such as meeting planning, travel arrangements, event booking and expense accounts.
- Receive Incoming calls, direct them, accordingly, take messages as needed, greet visitors, and take care of office supplies.
- Support all teams with administrative related tasks as needed.
- Perform various administrative duties (i.e., mailing, scanning, photocopying, coordinating courier pickups, distribution of mail, ordering office supplies)
- Assist HR with recruitment related tasks such as: job postings, preliminary interviews etc.
- Coordinate with the building manager, cleaning, and repair crews to solve office issues
- Manage relationships, contract and price negotiations with office vendors, service providers, and assist various teams with apparel/gift orders
- Foster enterprise culture thru holiday events and decoration, organizing happy hours, social committee, etc.
- Management of FedEx/UPS shipments (small packages) from Montreal.
- The occasional order entries for the head office.
- Any other task that contributes to the general functioning of the office.

**ABOUT YOU**

We are looking for someone with the following skills:

- Very good knowledge of French and English both written and oral.
- Strong interest in business, marketing, and project management.
- Proactive and likes taking initiatives.
- Ability to work in a team.
- Ability to work under pressure.
- Like to have fun.
- Proven office management and administrative experience handling a wide range of duties.
- Autonomous and works independently with little supervision.
- Excellent time management skills and ability to multitask and prioritize work.

This is a wonderful opportunity to work in a growing company with a dynamic and exciting team
- TRANSTEX is an Equal Opportunity Employer_

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Life insurance
- On-site gym
- On-site parking
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Saint-Laurent, QC

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