Program Assistant, Infection Prevention and Control

Salary range: The salary range for this position is CAD $24.76 - $32.50 / hour Why Fraser Health?:
We are currently looking to fill a** Full Time** opportunity for a** Program Assistant** with our Infection Prevention and Control Team**located in **Surrey, BC.**

We are seeking a highly organized and detail-oriented professional with completion of a recognized post-secondary program in secretarial or administrative training. A minimum of **three to five years** of progressive experience in office and administrative roles, particularly in: Quality improvement initiatives, Project planning and coordination, Client relations, service excellence, Complaint management and resolution.

An equivalent combination of education, training, and relevant experience will also be considered.

**Experience the exceptional benefits of working with us including**:

- Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
- Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
- Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
- Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
- Maternity Top-Up: Receive an 87% top-up during maternity leave.
- TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
- Additional employee discounts and perks available
- **_Eligibility based on employment status_**

Detailed Overview:
Reporting to the Director, Infection Prevention and Control (IPC) Strategy and Performance and working closely with the IPC team, the IPC Program Assistant supports the Fraser Health Authority in its focus on IPC policies and practices. This role helps to coordinate and administer key activities related to the planning and implementation of projects/initiatives, develop processes, coordinate document distribution, prepare analyses reports, and recommend departmental improvements to project related processes. Schedules and attends project meetings; records and distributes meeting notes; monitors task lists and manages outstanding issues. Ensures proper maintenance of departmental standards and policies. The IPC Program Assistant provides administrative and analytical support to the managers and leaders of the IPC team by providing project and program support by coordinating, tracking and analyzing the planning and implementation of various Infection Prevention and Control initiatives for Fraser Health.

**Responsibilities**:

- Coordinates, organizes and provides administrative and secretarial support for the Fraser Health IPC program.
- Supports and participates in process mapping to ensure the effective and efficient administration of the IPC program by addressing and resolving day to day issues, evaluating procedures, and making recommendations and implementing the revised improvements.
- Assists in the development and maintenance of efficient systems for creating, maintaining and formatting documents, operation manuals, and materials.
- Acts as an administrative resource to the team, providing assistance in identifying and obtaining applicable policies and procedures and reference materials. Refers staff to other resources as required.
- Assists in the coordination and the preparation of periodic or special reports required by internal and external customers. Compiles a variety of reports and information for presentation, including data analysis, project work plans, results from customer feedback processes, and performance indicator reports, ensuring accuracy and professional presentation.
- Coordinates, supports and participates in team meetings.
- Schedules with key stakeholders a variety of activities, including meetings, workshops, orientation programs, education sessions and teleconference calls for the team. Arranges location, catering, equipment and presentation materials. Liaises with external agencies as required. Takes, transcribes and distributes minutes of meetings. Follows-up on decisions made, to maintain accurate records and to ensure required action is initiated.
- Maintains and coordinates the schedule for the leadership team and the Medical Director of Antimicrobial Stewardship, provides supporting information and materials for each scheduled appointment as requested.
- Reviews and maintains an understanding of the project schedule, deliverables and commitments as per project charters and/contract; coordinates responses to inquiries.
- Processes accounts payable for the IPC Program and performs various administrative functions related to the department.
- Performs other related duties as required.

Qualifications**:Education and Experience**
Completion of recognized post-secondary secretarial/administrative training plus three to five years of related office and administrative experience in quality improvement, project planning, client relations complaint management or an equivalent combination of edu