Clerk 3 (Parks & Recreation Administration Office)

Clerk 3 (Parks & Recreation Administration Office)
New Westminster, British Columbia

**Number of Openings**: 1
**Hours per Week**: 35 hours per week.
**Employee Group**: CUPE, Local 387
**Location**: Parks and Recreation Administration Office: 511 Royal Ave
**Competition #**: 281
**Additional Details**:

- If you are a self-motivated, enthusiastic and collaborative individual who thrives in a fun and dynamic work environment, we want to hear from you The Parks and Recreation Department is seeking an administrative professional who will excel in supporting the Director, Parks and Recreation and the Parks and Recreation management team with a variety of administrative and clerical responsibilities. If you are an individual who is organized and detail-oriented; dependable and reliable; and personally invested in supporting others and providing exceptional service to a team of professionals, we want to hear from you***

**Your responsibilities include**:

- Ø Perform clerical and administrative duties for supervisor(s), including but not limited to: arranging appointments, meetings and logistics; maintaining a variety of calendars; composing correspondence, reports and information processing; and maintaining a variety of records and accounts.- Ø Provide confidential administrative support for supervisor(s) and management team.- Ø Engage orally and in writing with the public, other City staff, and members of City Council and City Committees in matters pertaining to the administrative functions of the Parks and Recreation Department.- Ø Ensure for preparation, printing, deadlines adherence and distribution of departmental, Council and Committee agendas, minutes and materials; and tracking for departmental action items.- Ø Assemble, collate, edit, format and type a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speaking notes.- Ø Enter and processes invoices, timesheet entries, work orders, purchase orders, requisitions, training and travel requests, expense claims and other materials.- Ø Prepare, post and maintain soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.- Ø Identify opportunity for and recommends and implements new and enhanced office procedures, templates and systems.- Ø Provide back-up and support to subordinate administrative office staff.- Ø Perform other duties as required.**If you have the following characteristics and qualifications, we want to hear from you**
- Ø Minimum 3 years of administrative experience (experience in municipal environment is considered an asset).- Ø Grade 12 supplemented by the completion of an office or business administration program, or a discipline related to the work; or an equivalent combination of training and experience as deemed suitable by the employer.- Ø Considerable knowledge of Parks & Recreation rules, regulations, policies and procedures.-
- Ø Strong organizational and time management skills.- Ø Effective problem solving skills.- Ø Demonstrated ability to perform the work with a high level of accuracy and attention to detail and work with a high degree of independence and accountability.- Ø Demonstrated ability to build effective working relationships and to work collaboratively as part of a team.-
**Our Vision**:
**What We Offer**:

- Work-life balance - 35 hour work week plus vacation and optional compressed day off program- Health and wellness - comprehensive benefits, plus other wellness-focused programs and benefits- Retirement benefits - including municipal pension planCareer development - ongoing learning and development program and education opportunities
- To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest._
- New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples. It is acknowledged by the City that colonialism has made invisible their histories and connections to the land._
- We are learning and building relationships with the people whose lands we are on._
- We thank all applicants for their interest and advise that only those selected for an interview will be contacted._
- This position is only open to those legally entitled to work in Canada._