Accounts & Admin Assistant

**SCOPE AND GENERAL PURPOSE**

Assists in the development, implementation and administration of all Human Resource functions, including recruitment, training and development, benefit administration and associate relations activities, relating to all hotel personnel. Assist with property accounting duties including billing and collect all revenue owed to the hotel in an accurate, timely manner, verifying daily cash, night audit work and forwarding of all required information to centralized accounting.

**MAIN DUTIES**

**Accounting**

**- Sort and verify accuracy of Night Audit work (primarily receivables aspect).**

**- To keep the General Manager informed on status of accounts and agree upon action to resolve problem accounts**

**- To forward checked and accurate invoices to Corporate Office to facilitate processing/ payment within agreed ageing guidelines**

**- Code all AP into spreadsheet, and scan to centralized accounting for cheques to be processed.**

**- Perform follow-up billing and credit collection documentation and inform corporate Controller of any potential uncollectible accounts on a monthly basis**

**- Reconcile credit card back-up to General Cashier Summary and inform the corporate accountant of any discrepancies**

**- Set up new accounts in accordance with established credit policy after approved by Management.**

**- File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.**

**- Verify that purchasing procedures are followed**

**- Handle all vendor inquiries and reconcile vendor statements.**

**- To assist in conducting inventories, and counting of floats/ safes in line with company requirements.**

**- To accurately accrue for items at month-end in line with company policy**

**- To verify and confirm the daily cash, and credit card deposits, reconciling deposits against the Front Office system and bank records.**

**- To achieve accurate and timely completion of daily, weekly, and monthly information/ statements/ reports in order to meet requirements of corporate office and General Manager.**

**- Comply with attendance rules and be available to work on a regular basis.**

**- Perform any other job related duties as assigned.**

**Human Resources**

**- Direct and instruct the management staff in effective recruiting and interviewing techniques to ensure the hiring and retention of qualified and efficient employees. Ensure that management staff complete the proper enrolment procedure.**

**- Ensure all new hires and existing employees possess proper employment eligibility verifications**

**- Ensure that employees are developed and utilised to their maximum potential by controlling the implementation, administration and monitoring of all training programs.**

**- Monitor the employee performance appraisal programs. Read and analyse evaluations and goals to ensure appraisal comments are appropriate and goals are measurable and achievable.**

**- Direct and administer employee relations programs and activities such as associate recognition, social functions and general hotel meetings to maintain a positive associate relations climate.**

**- Develop, implement and administer policies and programs related to the management of all hotel personnel to ensure the maintenance of a positive and productive employment environment.**

**- Monitor and maintain employee files**

**- Assist in creating a culture that stresses Health and Safety, and leading the Joint Health and Safety Committee**

**- Administration of the Group Benefit Plan**

**- Review of payroll hours, gratuity and vacation requests, as well as sending all payroll change forms the payroll administrator.**

**- To monitor vacation, sickness and attendance reports working closely with department managers to achieve a proactive response to potential problems and working within legal requirements.**

**- To ensure that grievance and disciplinary matters are conducted and documented in accordance with company policy. To alert the General Manager immediately to any legal issues and recognise that all legal issues should be channeled to the Corporate Director of Human Resources.**

**- To coordinate WCB/WSIB activity at property level and liaise with the Company’s designated third party claims manager to achieve effective control of claims and use of the Modified Work Program as appropriate.**

**- Provide assistance, guidance and counselling to the management staff and employees in order to maximize the quality and professionalism of the hotel staff by listening and interpreting concerns and objectives and seeking solutions.**

**- Perform any other job related duties as assigned.**

**Job Type**: Part-time
Part-time hours: 32 per week

**Salary**: From $18.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

Ability to commu