Philanthropy Coordinator

**Who We Are**

Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres impacting the lives of the more than 1.1 million patients it sees each year. Sunnybrook is ranked #2 in Canada and #24 worldwide in Newsweek Magazine’s _World’s Best Hospitals 2025_ list. This is the seventh consecutive year Sunnybrook has received this recognition.

Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook’s world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.

We are one team in pursuit of a common purpose - to inspire lasting support for Sunnybrook - and we are guided by our values: Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.

**Why Join Us**

At Sunnybrook Foundation, purpose and passion drive us. We lead with our values and know that our diversity makes us stronger. Here, your work will help raise funds to shape the future of one of the world’s best hospitals, contributing to innovation and a profound impact on the communities we serve. You will collaborate, learn, and grow with a team united in our ambition.

**Position Overview**

The Philanthropy Coordinator provides the highest level of administrative support to the philanthropy team. They will monitor the activity of their assigned team member(s), primarily focused on the cultivation, solicitation, and stewardship of major donors and engagement with their hospital program area(s). They will assist their assigned Philanthropy Director(s) by scheduling and preparing for meetings, performing data entry, and other duties as required. The Philanthropy Coordinator will demonstrate exceptional client service in managing requests and inquiries from multiple stakeholders including Foundation & Hospital partners, as well as volunteers and major donors.

**Key Duties and Responsibilities**

**As a Philanthropy Coordinator you will**:
**1.** **Team Support**
- Provide strong administrative support for Philanthropy Director(s) with internal (Foundation/Hospital) and external (donor/volunteer) meetings and materials planning and execution;
- Coordinate and execute meeting logistics such as booking meeting rooms, arranging catering, and providing A/V support;
- Prepare meeting materials including briefing notes, presentations, reports, leave-behinds, and other materials as required;
- Engage with donors and prospects by supporting the Philanthropy Director(s) and team with organizing, coordinating and executing strategic donor engagement opportunities such as personalized and small-group events and tours;
- Lead data entry and metrics management for Philanthropy Director(s) by ensuring donor and volunteer activity, such as call confirmations, contact reports, and follow-up actions are recorded promptly in systems, actioned on time and completed;
- Assist Philanthropy Director(s) with Executive Office engagement according to established processes for timely execution;
- Ensure Philanthropy Director(s) has sufficient information, research background and analysis to provide to volunteer and hospital partners to fulfill their fundraising responsibilities;
- Provide first point of contact for donors, physicians and others seeking information regarding giving to Sunnybrook Foundation and Foundation activities;
- Develop collaborative relationships across the Foundation in order to achieve Philanthropy team and Foundation-wide goals and objectives;
- Represent philanthropy team on projects and committees as assigned; Provide administrative support in the Foundation office as needed, based on team schedule

**2.** **Donor and Gift Data Management**
- Develop and maintain a deep understanding and expertise in the use of the Foundation's donor database, corporate intranet, fund and fundraising priority portal, and other collaboration platforms, and acts as a team champion for processes.
- Prepare major gift administration forms, including new pledges, pledge payments and one-time gifts;
- Perform all data-entry, coding, uploading and filing and information management pertaining to the portfolio and activities of the assigned Philanthropy Director(s);
- Regularly maintain and update donor records;
- Regularly monitor major gift reports to ensure accuracy of pipeline and metrics.

**3.** **Donor Support**
- Collaborate with Stewardship colleagues to ensure that appropriate donor cultivation, acknowledgment and stewardship activities are in place and executed. This may involve direct interaction with donors and other internal and external partners;
- Understand Sunnybrook’s funding priorities to support connecting donor interests with impact oppor