Philanthropy Coordinator

Job Description
This role involves remote/work-from-home arrangements with a requirement for a minimum of two (2) days per week working onsite and may be subject to change as the organization works through its hybrid workforce plan and/or changing needs of the Foundation. We care about our team and community and are aligned with CAMH's health and safety practices.

About Camh
Hi I'm Lauren Daab, Director, Principal Giving. At CAMH Foundation, I have had the opportunity to be part of an organization and a cause that are growing in both scale and impact. I am here because the work matters, the team is exceptional, and I get to do the kind of fundraising that makes a real difference.

I believe the key to an excellent Philanthropy Coordinator is not just technical skills but the knowledge of the organization's business, asking the right questions, listening to the answers, and believing in the organization's mission.

The Centre for Addiction and Mental Health (CAMH) is Canada's largest mental health teaching hospital and one of the world's leading research centres in its field. With a dedicated staff of more than 5,000 physicians, clinicians, researchers, educators, and support staff, CAMH offers outstanding clinical care to more than 38,000 patients each year. The organization conducts ground-breaking research, provides expert training to healthcare professionals and scientists, develops innovative health promotion and prevention strategies, and advocates on public policy issues at all levels of government.

CAMH Foundation is charged with raising and stewarding funds in support of CAMH. Its role is to help transform the way we understand and address mental illness by raising awareness and increasing engagement across the country. Generous and dedicated supporters help CAMH advance discovery and innovation, build spaces that promote recovery, and break down the stigma of mental illness.

With a vision to inspire philanthropy to solve the greatest mental health challenges of our time, the Philanthropy team is responsible for inspiring philanthropic support from individuals in the private sector, making up over 70% of CAMH Foundation's annual revenue. As members of the team, we are committed to being positive culture carriers, adaptable change agents, clear, proactive communicators and to leading a culture of helpfulness. Team members approach their work from the perspective of curiosity and a common purpose to nurture life-long relationships outside and inside CAMH.

The Opportunity
The Coordinator, Philanthropy provides administrative and operations support to the Philanthropy (Major Gifts) team. This role coordinates activities that support the effective discovery, cultivation, solicitation and stewardship of the Foundation's supporters.

Key Responsibilities

• Provide administrative and operations support to Philanthropy Officers in their relationship management of donors and prospects.
• Schedule and coordinate personalized logistics for in-person and virtual meetings, including tours, on behalf of staff with prospects, donors, volunteers and others.
• Assist the Philanthropy team with senior volunteer activity, including tracking prospect activity, report generation, and supporting the identification of opportunities for engagement.
• Draft, format, review and edit a range of donor correspondence including gift agreements, gift acknowledgements, pledge forms & reminders, invitations, and more.
• Draft materials related to prospect solicitations such as a communication briefs and requests, a letter of interest, fundraising discussion guides, one-pagers and decks.
• Update and maintain donor database (Raiser's Edge), electronic files and records in a timely manner as per our policies and business processes.
• Assist with the preparation of proposals, stewardship reports, briefing notes, and other donor materials and packages.
• Support best-in-class stewardship by assisting in the timely delivery of donor engagement touchpoints.
• Coordinate with hospital leadership and staff to fulfill responsibilities in donor engagement and stewardship.
• Prepare and distribute regular program reports and presentation material using various software tools for word processing spreadsheets and database management, including but not exclusive to: Microsoft Word, Excel, Raiser's Edge, Qlik Sense and Power Point.
• Review pipelines and prospect lists, make recommendations and perform quality control on lists pertaining to event invitations, recognition, and fundraising products.
• Perform general office support duties such as providing telephone backup, data entry, preparing meeting packages, filing, arranging couriers and mailings

Job Requirements

• Leading with curiosity, proactively learns about the Hospital's areas of expertise and excellence – clinical care, research, education and policy – in order to effectively support fundraising priorities.
• 1-2 years or more of relevant work experience in non-profit administration or operations.
• Excellent oral and written communication skills.
• Strong overall administrative skills, including well developed business writing and proofreading experience.
• Demonstrated ability to take initiative, anticipate needs, and follow through on work independently once trained and oriented to the role.
• Commitment to timely and appropriate customer service, rooted in initiative and tact.
• Demonstrated ability to multi-task and to successfully manage multiple priorities as evidenced by excellent organizational and time management skills.
• Superior computer literacy in Microsoft Office software applications including Word, Excel and PowerPoint. Adobe InDesign experience an asset.
• Experience using donor or CRM databases. Raiser's Edge knowledge strongly preferred.
• A flexible team player able to collaborate and support colleagues and motivated to achieve results.
• Professionalism, judgment and discretion in dealing with confidential and sensitive matters essential.
• Willingness to learn and to take on additional responsibilities as appropriate.
• General knowledge of fundraising practices, procedures and standards preferred as evidenced by a combination of relevant work, education or professional development.

CAMH Foundation is an equal opportunity employer. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please don't hesitate to reach out Please contact We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.

Our North Star is creating hope and improving outcomes for people facing mental illness. We work in respectful partnerships with each other and our hospital partners to inspire philanthropy and raise awareness in support of mental health.

Don't sweat it if you don't have everything listed above. We believe in growth and curiosity. If you have some of these qualities and believe this is the position that will make you excited to come into work every day, then we want to hear from you

Compensation & Benefits
Salary is competitive and based on experience, with a hiring range of
$56,275 to $63,104
per year.
CAMH's Total Rewards
: Includes participation in HOOPP defined benefit pension plan, extended health and dental benefits, paid vacation starting at four weeks, flexible work arrangements, and ongoing professional development support.