Program Associate, Intramural League Sports

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Athletics and Recreation, Level A

Job Title

Program Associate, Intramural League Sports - Operations & Communication

Department

Intramurals | Athletics and Recreation

Compensation Range

$4,970.92 - $7,141.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 19, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position is responsible for the day to day administration of the Intramural League Sport program area, specifically but not limited to; Operations & Communication. Responsibilities include the planning and implementation of team/individual registration structure and team management (Winter, Fall & Summer); providing leadership in the hiring, training, mentorship, evaluation and recognition of qualified student administrative student staff; support the coordination of recruitment and marketing efforts and the continuous ongoing evaluation and implementation of operational communications, policies and procedures that support safe, equitable and enjoyable league competition.

This position (in cooperation with the Program Associate, Intramural League Sports - Programming & Officials) is primarily responsible for administration associated with responding to incidents occurring within the Intramural League Sport Program. The incumbent is responsible for the ongoing development and implementation of programs recognizing both individual and team achievements. These include but are not limited to, league championships, individual excellence in participation or leadership and exceptional conduct.

This position interacts with all members of the Intramural Program and with other department facility coordinators, programmers, community users, on-campus groups as well as external agencies and partners. As a member of the Intramural Program professional staff this position will at time lend time and expertise to other Intramural and Department initiatives.

This position requires a flexible schedule and will require evening and weekend work.

Organizational Status
Athletics & Recreation (A&R) is a department within the VP Students portfolio, with a strong focus on creating an exceptional UBC student experience. The A&R Department has a team of approximately 125 employees, and is led by a strong cross-unit management team. It services over 60,000 students through recreational programming, 26 varsity teams, and 13 competitive clubs along with thousands of members of the UBC community.

Work Performed

PROGRAMMING- Works in collaboration with the Program Associate, Intramural League Sports - Programming & Officials to plan and implement a diverse offering of both competitive and recreational (just for fun) League Sport programs including (but not limited to) continued development of ongoing and/or new programs.- Works with the Manager, Intramural Programs to develop and implement policies and procedures governing registration, participant eligibility, game level incident management, response and reporting.- Responsible for ongoing fiscal management of league budgets to ensure both current spending and projections are accurate.- Responsible for ongoing planning, coordination and regular communication with facility coordinators pertaining to operational expectations, access, and facility equipment use.- Leads on ensuring all content within the registration systems (XplorRecreation) and website (WordPress) is kept up to date and functioning, including but not limited to;- General League Info, Policies & Procedures, Safety & Risk Management, Participation & Championships- Oversees the management, purchasing of and upkeep of league equipment including but not limited to;- General game equipment, administrative supplies and team championships, and tokens of appreciation- Manages all league communications strategies and information programs including but not limited to; team captains’ packages, playoffs, regular and irregular facility schedules.- Responsible for contributions to, and at times, the development and implementation of assessment tools to ensure participant satisfaction of program offerings.- Contri