Receptionist

**Overview**
Reporting to the Human Resources Coordinator, the Receptionist is responsible for providing front desk reception and comprehensive administrative support to all departments, including Operations, Engineering, Purchasing, Human Resources, Safety, Sales, and the corporate office. This role ensures efficient coordination of administrative tasks, office organization, and customer service in a fast-paced, professional environment, while maintaining a polished and professional image.

**Duties**
- Manage the reception area to ensure effective telephone, courier/mail, and communications both internally and externally to maintain a professional image.
- Greet all walk-in traffic, couriers, customers, and provide professional phone reception.
- Manage all boardroom and meeting room bookings, including setup, cleanup, catering arrangements, and stocking supplies.
- Schedule appointments, manage calendars, and book meeting rooms for employees.
- Maintain office cleanliness, including kitchen areas, and print/copy rooms; manage daily dishwashing and tidying routines.
- Order and monitor office, janitorial, grocery; manage inventory levels and office supply budget.
- Set up Personal Protective Equipment for client meetings and shop tours.
- Maintain Company Contact List
- Coordinate all incoming and outgoing mail and courier services; deliver outbound mail as required.
- Manage corporate Travel Program, including booking flights, hotels, and other reservations
- Assist with internal events, meetings, luncheons, and special event coordination.
- Complete special projects as needed.
- Provide administrative support to various departments, including Sales, Engineering, and Shop, as required.
- Collect outside company mail and distribute to the appropriate areas.

**Requirements**:

- 3 to 5 years of professional administrative experience, preferably in a production or sales environment
- Competent with computer software including Microsoft Office.
- Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
- Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
- Strong attention to details and ability to work both independently and collaboratively.
- Excellent interpersonal, verbal, and written communication skills
- Demonstrated ability to manage confidential information professionally and provide exceptional customer service.

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

Work Location: In person