Administrative Assistant

Administrative Assistant

**Req ID**:41760

**Date**:Oct 9, 2025

**Location**:London, ON, CA, N5V 1T7

**Brand**:Electrozad
- Electrozad is the leading electrical distributor in Southwestern Ontario. Founded in 1955 in the City of Windsor, we offer a full range of electrical products, services, and solutions from world-class suppliers. As your trusted electrical and automation solutions partner, we offer extensive experience and technical expertise while providing the highest standard of quality products, service, and support.
- Our full line stocking facilities are in Chatham, Sarnia, Windsor and London, Ontario. We cater to the Automotive, Construction, Food & Beverage, Machine Tool, OEM markets, Petrochemical, as well as many other industries. Electrozad is now a Sonepar company. Sonepar is a world leader in business-to-business distribution of electrical equipment and related services.
- We are a proud member of the Sonepar Group, the world's largest privately-held electrical distributor. The Sonepar Group is present in more than 40 countries with over 45,000 employees. In Canada, we are represented by 9 locally managed electrical and industrial distributors and have over 110 locations with coverage in 8 provinces.

**Position Summary**

The Administrative Assistant is responsible for front-line reception duties and a wide range of administrative and financial support tasks. This includes handling customer payments, managing invoicing and portal accounts, processing credits, balancing cash sheets, and supporting the credit department. The role also involves coordinating internal calendars, preparing reports, and maintaining customer account records across both branches.

**Key Responsibilities**

Reception & Customer Service
- Reception coverage and front desk duties
- Handling payments at counter/window
- Responding to customer service inquiries and complaints
- Releasing customer orders
- Managing “portal” customer invoicing and account activity
- Setting up and maintaining customer accounts

Financial & Credit Department Support
- Accounts receivable and collections calls
- Processing credits and debits
- Balancing daily cash sheets (both branches)
- Preparing cash deposits
- Application of funds (back-up)
- Invoicing (primary and back-up)
- Month-end processing (back-up)
- Preparing various reports for the credit department

Administrative Duties
- Answering phones, filing, handling incoming/outgoing mail
- Ordering office supplies and coordinating equipment maintenance
- Creating and maintaining spreadsheets
- Preparing hire packages for payroll
- Preparing promotional packages
- Organizing conferences and meetings (catering, room bookings)
- Preparing and distributing meeting minutes
- Managing the Electrozad vacation calendar
- Liaising with customers and clients
- Performing other duties as required

Travel & Expense Coordination
- Coordinating travel arrangements for the Branch Manager and others
- Preparing expense reports

Inventory & Promotional Incentives
- Assisting with inventory control for promotional incentives
- Processing reel returns and maintenance

**Qualifications: Education & Experience**
- High School Diploma required
- Up to one year of related experience

**Physical Skill & Effort**
- Requires sitting, standing, walking
- Reading work-related materials
- May require considerable visual attention and attention to detail

**More information on Electrozad**:

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- Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos.
- Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market.
- This commitment is tangible in our detailed Global CSR report, to learn more please visit
- For more information about our Inclusion and Diversity initiatives, please visit